Payroll Clerk

Job Posting
Sep. 30, 2026

Starting Salary: $16.6583 /hourly
Date Needed: ASAP
Number of Employees Requested:
One

Work Hours:

8:00 a.m. to 5:00 p.m., Weekends and overtime when needed

Reports to:

Finance Director

Under the direction of the Payroll Coordinator, assists in processing and maintaining certain payroll, Reviews timesheets from departments and enters accrual exceptions into the payroll system for processing of payroll. Prints checks and direct deposit advices and reports. Posts and balances vacation and sick leave accruals, processing of payroll and accounts payable for various vendors as generated thru payroll for payment.

Documents and maintains records.

The following duties are normal for this position. The omission of specific statement of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this position. Other duties may be required, assigned and expected aside from those set forth below to address operational needs and changing operational practices.

• Assists the Payroll Coordinator in processing the City’s payroll.
• Reviews timesheets from departments and enters accrual exceptions into the payroll system for processing of payroll.
• Prints checks and direct deposit advices and reports.
• Posts and balances vacation and sick leave, Balances general ledger payroll accounts.
• Prepares appropriate forms for vendor payments for accounts payable processing.
• Processes vendor payment upon competition of payroll within payroll system.
• Assists in monitoring and maintaining the self insurance fund and processing payments.
• Occasionally, completes wage verification statements, answers child support requests, and prepares monthly and annual retirement reports.
• Assists in 941 and W/2 preparation.
• Assists in entering new hire information and current employee changes unto the Payroll System.
• Assists in researching laws and regulations relating to payroll issues.
• Assists in answering question from employees and vendors regarding payroll matters.
• Files and retrieves materials as needed.
• Compiles information, prepares and submits reports.
• Receives and distributes incoming mail.
• Copies forms or other documents used by the department.
• Fax documents as needed.
• Performs additional routine and non-routine duties as assigned for upon request.

Education and Experience Guidelines
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities required for this position would be:

Education/Training
High school diploma or GED. College preferred.

Experience
One-two years experience in processing payroll, or equivalent combination of experience and training.

Licenses or Certifications Required
N/A

The following generally describes the knowledge and abilities required in order to successfully perform the assigned duties of the position:

Knowledge of:
? Payroll policies and procedures, and local, state and federal statutes pertaining to payroll.
Ability to:

• Read, write, and utilize math skills to interpret, analyze and report on payroll functions and operations.
• Verbalize and communicate effectively to interact with employees, regulators, and vendors on payroll related matters.
• Perform accurate arithmetic calculations and prepare concise and complete payroll reports.
• Use word processing, spreadsheet, databases and specialized accounting/payroll software.

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the Americans with Disabilities Act, the city encourages both prospective and current employees to discuss potential accommodations needed to perform the essential duties of this position.

Environment:
Indoors with potential of overnight travel to attend and participate in meetings and trainings.

Key Working Relationship:
Finance Director, Finance Staff other city employees and financial institutions