Instructional Office Manager - GT Academics Office

Instructional Office Manager - GT Academics Office

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The Instruction Office Manager at the GT campus is responsible for general secretarial and office management of the academic administration office on the Golden Triangle Campus.

• Support switchboard operations for the college as needed;
• Route and take phone calls and take messages, when applicable, for the academic administration office;
• Completes typing/word processing, electronic spreadsheet development, and database management for the academic administration office as assigned;
• Assist academic administration in maintaining personnel files for the appropriate office;
• Coordinate, collect, and distribute mail for academic administration, faculty, and staff;
• Disseminate outgoing mail to the Business Office and appropriate departments;
• Order and maintain inventory of general office supplies for academic administration;
• Assists faculty with monitoring copier and printer needs in the instructional buildings on campus;
• Serve as receptionist for all visitors and students who visit the academic administration office;
• Assist academic administration with the preparation and maintenance of files, portfolios, special reports, and all documentation related to local, state, and federal compliance;
• Assist academic administration in the preparation and maintenance of state inventory records;
• Enhance professional skills yearly by attending classes and seminars as needed;
• Works with the appropriate office to manage the availability of instructional classrooms on the GT campus;
• Assist with elearning and accessibility services testing as assigned by supervisor;
• Effectively communicates with, cooperates with, and supports other college personnel in daily activities.

Education:

Associate Degree is required.

Skills:

Proficient in Microsoft Office;
Strong work ethic, excellent communication, and interpersonal skills, required;
Office management skills, required.

Work Experience:

2 Years of related work experience.

• Supports the College mission implicitly and explicitly in the daily execution of all duties and responsibilities;
• Actively participates in maintaining an effective and continuous recruiting program;
• Participates in Institutional Effectiveness activities;
• Represents the College in a professional manner as evidenced by dress, demeanor and the discharge of daily responsibilities;
• Fulfills other duties as assigned by the President and/or supervisor.

East Mississippi Community College is committed to assuring that the College and its programs are free from discrimination and harassment based upon race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, gender identity, genetic information, status as a U.S. veteran, or any other status protected by state or federal law.

Entry level

Full-time

Administrative

Government Administration