Representative Payee Accounting Department Assistant Director

Position Summary:

This position is responsible for directing the Representative Payee Accounting Department (RPAD) and maintaining the integrity of participant cash accounts administered by CTT on behalf of their participants.

Duties and Responsibilities:

• Establish and maintain written fiscal policies/internal controls to protect the integrity of individual participant's cash accounts including experience with Representative Payee Accounting
• Direct staff in the proper recording of participant monthly income
• Review prepaid debit card purchases that exceed $500 in one month
• Audit monthly prepaid debit card balances that exceed $1,000
• Ability to analyze participant financial transactions to determine participant needs and use of their benefits and to report any changes that would impact the participant's needs.
• Review and authorize requests for participant fund disbursements. Responsible for ensuring all appropriate documentation and justifications are included in the request
• Educate and train RPAD staff to analyze participant monthly spending versus income needs
• Direct and train staff on the functions of the accounting system, including issuing computer-generated checks, ACH payments, and proper reporting to outside agencies
• Manages computerized accounting system. Maintains accounting system database and has responsibility for the integrity and accuracy of all data collected and stored.
• Works with the PMHCC, Inc. Information Systems department in resolving networking problems as they relate to the operation of the accounting system.
• Works with independent consultants in the resolution of issues relating to the operation of the software, maintenance, and upgrading of the accounting software
• Establish and maintain a chart of accounts that will accurately reflect participant disbursements
• Responsible for all reporting to outside agencies; mainly the Social Security Administration
• Assists with the outside audit process of participant funds
• Establishes and maintains effective working relationships with associates and external parties
• Performs related work; as required

Skills Required:

• Knowledge of personal computers, spreadsheets, word processing, and accounting software applications
• Knowledge of accounting principles and practices
• Analytical and problem-solving skills and the ability to think strategically
• Organized and detail-oriented
• Making varied arithmetic computations with speed and accuracy
• Ability to meet assigned deadlines
• Ability to work independently and use and exercise good judgment
• Ability to be flexible and proactive
• Ability to communicate and motivate staff
• Ability to research and identify problems and solutions as they pertain to participant needs

Education and Experience:

• Completion of a Bachelor's degree program at an accredited college or university with major coursework in accounting.
• Three (3) years of accounting at Staff Accounting level

Physical Demands:

• Desk work requires prolonged use of the keyboard and calculator
• Sitting for up to a minimum of two (2) hours
• Ability to physically perform the duties and to work in the environmental conditions required of a position in this class

Equal Opportunity Employment:

PMHCC, Inc. is committed to equal opportunity. It is our policy to support equal employment for all employees and applicants without regard to race, religion, color, sex, sexual preferences, age, national origin, disability, behavioral health status, military status or any other characteristic protected by law.

Americans with Disabilities Act:

Employees as well as applicants who are currently, or become disabled, must be able to perform the functions of the job with either reasonable accommodation or unaided. PMHCC, Inc. will examine reasonable accommodations on a case-by-case basis in accordance with the law.