Office Manager

Office Manager

We are seeking an experienced Billing, Payroll & Office Manager to oversee customer billing, accounts receivable, union payroll, and daily office operations. This is a hands-on role ideal for someone with a strong construction accounting background who is highly organized and comfortable managing multiple priorities.

Responsibilities:

• Manage monthly customer billing, AIA applications, online billing portals, change orders, and lien waivers
• Monitor A/R and handle collections and billing discrepancies
• Process weekly payroll, including union payroll and fringe benefit reporting
• Maintain payroll and employee records and ensure compliance with union and prevailing wage requirements
• Maintain customer/vendor records and assist with month-end accounting and reporting
• Manage day-to-day office operations and provide administrative support to management and project teams
• Generate reports and maintain accurate records using Sage 300 and Microsoft Excel

Qualifications:

• AIA billing and construction invoicing experience required
• Strong A/R and collections experience
• Union payroll and fringe benefit reporting experience preferred
• Experience with Sage 300 Construction desired