Executive Assistant

Position: Executive Assistant A
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.

As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Executive Assistant A

Job Profile Title

Executive Assistant A

Job Description Summary

The Penn Medicine Center for Health Justice (CHJ) and the Penn Medicine Nudge Unit seek an experienced and passionate Executive Assistant. This role will directly support Dr. Eugenia

C. South (Faculty Director CHJ and Associate Vice President of Health Justice) and Dr. M. Kit Delgado (Faculty Director Nudge Unit and Executive Director for Transformation Science and Behavioral Insights) as they lead cutting-edge science, community action, and health system transformation. The Center for Health Justice vision is to achieve health through racial, economic, and environmental justice for Black, Brown, and other people and neighborhoods harmed by structural inequities.

The Nudge Unit vision is to make the right choice for health the easy choice by designing, testing, and implementing behavioral interventions that steer decisions toward higher-value care, better patient outcomes, enhanced public health, and greater health equity. Both groups are part of the Penn Medicine Center for Health Care Transformation and Innovation (CHTI).

Job Description

Job Responsibilities

* Manage, coordinate, schedule and maintain complex calendars for Drs. South and Delgado, as well as one additional CHJ Faculty member starting in July 2026. Oversee all travel arrangements and expense reimbursements.

* Act as liaison with internal and external constituents. Review, process, and respond to incoming and outgoing correspondence, mail, invitations, documents, and other materials. Coordinate the drafting of responses and prepare final documents for signature. Manage highly sensitive and confidential communication.

* Prepare reports and presentations. Collect and compile materials and other information for internal and external meetings. Provide staff support for committees, meetings; participate in meetings.

* Oversee administrative operations for CHJ and Nudge Unit in partnership with Center/Unit leadership teams and develop center-wide processes and procedures. Anticipate and track critical dates, events, and associated action items, follow up with appropriate parties on behalf of the Directors to ensure deadlines are met.

* Support the many complex research, community action, health system transformation projects, and strategic programs ongoing within CHJ and Nudge Unit. This includes supporting CHJ and Nudge Unit leadership with coordinating logistics for onboarding, team and executive meetings, retreats, community events, request for proposals, and symposia, including managing space bookings, invited speaker travel arrangements and reimbursements, and catering.

* Assist in writing letters of recommendation and high-level executive documents such as Annual Reports, Executive Summaries, Strategic Plans, Grant Narratives and Programmatic Summaries. Assist in submission of manuscripts. Update FEDs CV for Drs. South and Delgado.

* May supervise team members.

* Other duties and responsibilities as assigned.

An ideal candidate for this role includes someone who:

* Is passionate about advancing the visions of CHJ and Nudge Unit, supporting the teams behind the work, and playing a major support role for the careers of Drs. South and Delgado.

* Loves to stay organized and help keep others organized, including creating systems and processes for the work

* Enjoys anticipating the next step and planning ahead.

* Is an excellent verbal and written communicator because they value clarity and kindness.

* Maintains discretion when managing sensitive communication and confidential documents.

* Has…