Office Manager

ATC Healthcare is seeking a highly organized, proactive, and detail-oriented Office Manager to support daily operations at a busy Urgent Care center in West Philadelphia. This role is ideal for a professional who thrives in a fast-paced healthcare environment and enjoys being the backbone of office and administrative operations.

As the Office Manager, you will play a critical role in ensuring smooth day-to-day workflow, supporting leadership, maintaining administrative and personnel records, and coordinating office operations to keep the clinic running efficiently.
Key Responsibilities

• Oversee and support daily administrative and office operations
• Serve as administrative and executive support to leadership
• Coordinate schedules, meetings, and internal communications
• Maintain organized office systems, records, and documentation (physical and electronic)
• Track and manage office expenses, vendor invoices, subscriptions, and supplies
• Support on-boarding and personnel documentation, including compliance and credentialing
• Assist with staff scheduling for meetings, trainings, and updates
• Coordinate communication between leadership, staff, and external vendors
• Support compliance efforts in collaboration with leadership and risk management
• Ensure confidentiality of sensitive employee and organizational information
• Maintain a professional, organized, and efficient office environment

Qualifications

• Prior experience in office management, healthcare administration, or executive administrative support preferred
• Strong organizational, multitasking, and time-management skills
• Experience handling expenses, invoices, and administrative budgets is a plus
• Excellent written and verbal communication skills
• Proficient with Microsoft 365 and office productivity tools
• Ability to work independently while supporting a collaborative team
• High level of professionalism, discretion, and reliability

Why Join ATC Healthcare?

• Work with a respected healthcare staffing and management organization
• Be part of a mission-driven environment focused on quality patient care
• Opportunity to make a meaningful impact in a growing urgent care setting
• Supportive leadership and team-oriented culture