Coordinator of Operations, School of Business

Coordinator of Operations, School of Business

La Salle University is dedicated to fostering a welcoming and respectful environment where all individuals can thrive. We seek candidates who will contribute to a positive, inclusive, and supportive community, and who are committed to working collaboratively with students, fostering critical thinking, supporting their success, and helping them realize their full potential. La Salle University offers its eligible employees comprehensive medical and dental plans, employer paid life and disability insurance, retirement benefits, generous paid time off (vacation, sick leave, and holidays), and tuition benefits such as no cost undergraduate and graduate degree programs for its employees (with no wait period) and no cost undergraduate degree programs for its employees' dependents (after completing the required years of service).

Position Title
- Coordinator of Operations, School of Business

Department - 221000 - Office of the Dean Business Admin.

Position Type
- Regular

Position Classification
- Full-Time, 12 months

Grant/Gift Funded (all or a portion)? - No

Position Description/Posting Details

Posting Number - S1463P

Position Summary
- This position is a member of the La Salle School of Business (LSB) team and works closely with the Dean's Office, academic departments, program directors, and other faculty and staff of the business school. This individual is primarily responsible for ensuring seamless academic operations within the business school, managing the schedules of the Dean and key business school committees, and carrying out daily administrative tasks in support of the business school's department chairs, faculty, program directors, and students.

The Coordinator of Operations also works closely with the following areas of the University to carry out his or her duties:
Provost's Office, Enrollment Management, Marketing and Communications, Student Development & Campus Life, Finance & Administration, Advancement, alumni, and campus visitors (including prospective students and families).

Essential Duties - 1. Administrative & Executive Support Work in collaboration with the Dean, Associate Dean, and Assistant Deans. Assist with scheduling meetings (in-person or via Zoom) and daily administrative tasks. Assist faculty, department chairs, and program directors with resolving any administrative questions or requests. Record minutes at pertinent meetings and keep records of relevant materials in an organized manner. Create and maintain email distribution lists and building directories for the Dean's Office, full-time faculty, adjunct faculty, and advisory boards.

2. Budgetary & Financial Operations Serve as the business school's spend coordinator, enforcing University procurement policies and routing appropriate eForms accordingly. Manage the submission of invoices for payment related to memberships, as well as products and services rendered by outside vendors (e.g., AACSB International, Bloomberg for Education, Fast Signs, Sedona Systems, S&P Global, and more). Coordinate the reimbursement process for faculty, staff, and anyone outside the University with previously approved expenses.

Complete monthly statement reconciliation for the Dean's University credit card using Centre Suite software.
3. Human Resources & Faculty Support Assist in the recruiting and hiring process for new Business faculty and staff using University's People Admin software. Assist with paperwork to onboard new student workers, graduate assistants, and supplemental instructors (SIs). Serve as a point of contact for new faculty and staff, and gather necessary information (such as CVs, transcripts, and other relevant information) to share with HR and the Provost's Office.

Prepare adjunct and full-time faculty overload compensation with course assignments in Banner. Maintain personnel files for all business school staff, full-time faculty, and adjuncts. Serve as the point person for timesheet approval of student workers and graduate assistants.
4. Events, Recruitment, & Advisory Council Support Project management for LSB events and alumni engagements (e.g., Bankers Day, Internal Sales Competitions, Beta Gamma Sigma Induction Ceremony, guest speakers, etc.). Manage communications or events related to student recruitment (e.g., Open Houses, Blue & Gold Days, etc.) in partnership with Enrollment Management. Provide support for the Business Advisory Council meetings and its members.

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