Associate Director Administration and Finance

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Posted Job Title

Associate Director Administration and Finance

Job Profile Title

Associate Director E, Business and Finance, Research Services

Job Description Summary

The Associate Director of Division Administration and Finance (ADAF) will oversee the non-clinical and support clinical administrative and financial activities of the Division of Gastroenterology and Hepatology (GI) in the Department of Medicine including $23M annual budget in grants, gifts, endowments and other university funds. This person will have full responsibility for the administration of research-related funds, gift and endowment funds, and other operating funds within GI.

The ADAF will also provide support to the DDA on clinical financial activity. The ADAF will provide high level review of all GI research funding on a monthly basis, provide financial oversight and planning which includes the annual budget process, monitoring, managing, reporting and projecting expenses during the year and taking the lead to prevent or solve financial issues as they arise.

The candidate will direct and manage all business processes for faculty and personnel including managing salaries; purchasing; budget administration; pre and post award grant administration, including day-to-day business operations. This position will provide leadership, professional development and supervision to grants manager(s), grants coordinator and other business office staff.

The ADAF will strategize with faculty and fellows on financial management of their research portfolios; suggest funding opportunities, advise on potential funding issues; will work on the more complicated grants including training grants and program project with multiple sub-contracts. Ongoing responsibilities include (1) oversee the development and administration of grants and operational budgets and manage post award activities including account setup, monitor and review of all sponsored projects expenditures including fund projections;

(2) monitor and enforce compliance with sponsor guidelines and OMB Uniform Guidance; (3) maintain salary grids to ensure faculty and staff are paid correctly; (4) review and pre-certify all effort reports of faculty and staff. Administrative oversight of human resource functions, payroll and procurement approvals.

Additional duties can also include provision of business services: computing services; facilities management; recruitment; interfacing with a large number of collaborators in the US and globally, and overseeing material transfers, IRB, and IACUC submissions. The ADAF will report to the Director of Division Administration for GI and have an indirect reporting relationship the Chief Research Administrator for the Department of Medicine.

Job Description

The Associate Director of Division Administration and Finance (ADAF) will oversee the non-clinical and support clinical administrative and financial activities of the Division of GI in the Department of Medicine including $23M annual budget in grants, gifts and endowments and other university funds. This person will have full responsibility for the administration of research-related funds, gift and endowment funds, ADAF and operating funds within GI.

The ADAF will also provide support to the DDA and Financial analyst on clinical financial activity. The ADAF will provide high level review of all GI research funding on a monthly basis, provide financial oversight and planning which includes the annual budget process, monitoring, managing, reporting and projecting expenses during the year and taking the lead to prevent or solve financial issues as they…