Administrative Analyst

Company Description

The Office of Innovation & Technology (OIT) is the central IT agency for the City of Philadelphia headed by the Chief Information Officer (CIO). OIT oversees all major information and communications technology initiatives for the City of Philadelphia - increasing the effectiveness of the information technology infrastructure, where the services provided are advanced, optimized, and responsive to the needs of the City of Philadelphia's businesses, residents, and visitors.

OIT responsibilities include: identifying the most effective approach for implementing new information technology directions throughout city government; improving the value of the city's technology assets and the return on the city's technology investments; ensuring data security continuity; planning for continuing operations in the event of disruption of information technology or communications services; and supporting accountable, efficient and effective government across every city department, board, commission and agency.

Job Description

Under the direction of OIT's Financial Manager, this employee will assist with the responsibility of the accounting and budget processes for IT related purchases, services, initiatives, and projects. The position requires the ability to interpret and prepare accounting records, ensuring that IT projects comply with the City's accounting and financial regulations. Salary is commensurate with the education and qualifications of the successful candidate.

Essential Functions

* Prepare, examine, and analyze accounting records, and other financial reports to assess accuracy, completeness, and conformance to OIT and City of Philadelphia reporting and procedural standards.

* Report to the supervising Financial Manager and the Deputy CFO regarding the finances of establishment.

* Establish tables of financial records and assign financial transactions to the appropriate accounts.

* Implement, modify, and document fiscal records in the City of Philadelphia's and OIT's accounting/financial systems such as FAMIS, ACIS, ADPICS, CBMS, Excel and Access.

* Ensure OIT purchases are consistent with the City's and OIT's financial policies, procedures, and budgetary guidelines.

* Assist the IT Financial Managers in evaluating vendor proposals and quotes, ensuring scope of work and cost estimates are properly associated with corresponding budget items.

* Analyze trends, costs, financial commitments, and obligations to provide accurate and reliable projections for decision making by IT Financial Managers.

Competencies, Knowledge,

Skills and Abilities

* Analyze and comprehend organizational and procedural problems and make recommendations related to accounting and budgetary requirements.

* Express ideas effectively, both orally and in writing.

* Establish and maintain effective working relationships with associates, administrative officials, and departmental officials.

* Analyze and resolve accounting and other budgetary problems and make sound recommendations consistent with accounting, and budgetary principles and departmental policies.

* Exercise judgment and discretion in applying and interpreting policies and procedures consistent with overall policy objectives.

* Accounting principles, budget formulation, evaluation, and administration including the execution of provided guidelines.

* The principles and practices of financial administration as applied to the analysis of budgetary objectives and procedures.

* The principles of finance as applied to budget preparation and control.

* Principles and practices of administrative analysis and managerial operations.

* The foundational knowledge of City and agency rules.

* Basic knowledge of IT business terms and needs.

Qualifications

EDUCATION

Completion of a bachelor's degree program at an accredited college or university with major course work in accounting, finance, economics, or related field.

EXPERIENCE/SKILL

* Full performance position; 1 - 4 years accounting /fiscal/budget experience, preferably with the City of Philadelphia.

* Familiarity with the Microsoft Office Suite required.

* Attention to detail is critical in order to prepare and interpret a variety of…