Accounts Payable Clerk

The Accounts Payable Clerk is responsible for the daily management of all vendor accounts
, including the receipt, processing, verification, reconciliation, payment and filing of invoices and statements. Additional duties include bank account management, the recording of all payroll and related items in the Company’s accounting system and support of other accounting processes, as assigned by the Accounting Manager.

The Accounts Payable Clerk will work closely with the Company’s Accounting Manager, Accounting Clerks, Human Resource Manager, Purchasing Manager, Director of Operations and Company’s outside accounting firm.
Candidate must be personable, have good communications skills and be willing to work with others
.

• Receive and process vendor invoices in a timely manner.
• Verify vendor accounts by reconciling monthly statements and related invoices.
• Charge expenses to proper accounts and cost centers.
• Suggest vendor payment schedule and, upon approval from Accounting Manager, issue payments; issue stop-payments on checks when needed.
• Resolve purchase order, pricing, invoice or payment discrepancies with vendors; insure credit is received for outstanding memos.
• Process and prepare employee per diem and reimbursement payments.
• Maintain accounting controls by following Company policies and procedures.
• Maintain historical records by scanning and/or filing documents.
• Prepare and present daily cash flow reports and weekly payables reports.
• Maintain customer confidence and protect operations by keeping financial information confidential.
• Record payroll transactions in Company accounting software, as needed.

• Receive and process Customer Credit Card Payments when Accounts Receivable Clerk is unavailable; settle Credit Card Batch as well.
• Period-closing tasks, as assigned by Accounting Manager, including bank and credit card account reconciliations.

• 2+ years of work experience in similar position with similar responsibilities and a proven track record.
• Experience with Quick Books Desktop Pro or similar accounting software mandatory.
• High degree of proficiency with Microsoft Office software (Excel, MS Word) mandatory.
• Hands on, self-starting individual with ability to work independently in a high volume environment that requires a work product that is highly accurate and timely.
• Highly organized with ability to manage multiple priorities and deliver assignments on time with minimal oversight and management.
• High degree of integrity including ability to successfully deal with sensitive or confidential information.
• Well-developed analytic and problem solving skills.
• Well-developed interpersonal skills.
• Successful in dealing with vendor and company personnel at all levels.
• Excellent listening, written and verbal communication skills.