Payroll and Accounts Payable Administrator Phoenix, Arizona

Job Title

Payroll, HR & AP Administrator/ Full Charge Bookkeeper

CFO

• PAYROLL ADMINISTRATION:
  • Multi-state Payroll administration (40-60EE’s), processing, auditing (utilizing Evolution Software. We use Payroll Experts as our outsource Payroll company.) We have presence in less than 10 states.
  • Qtly tax filings reconciliations (after the PR company completes them)
  • Out of state worker tax structure set up for business license, with holdings, UI
  • Coordinate the Worker’s Compensation Insurance plan; renewals; annual Audits
• ACCOUNTS PAYABLE:
  • Responsible for full cycle AP coding/processing/check issuance, and internal audit to ensure appropriate backup documentation in sub ledgers (issue about 10 checks/wk)
  • Benefits participant administration and bill reconciliation
  • Investigate and resolve discrepancies in all expense accounts under tight deadlines
  • Vendor relations, service contracts renewals
  • Review and retain necessary source documentation for accounting and operational financial transactions; file all documents in soft and hard copy folders
  • Review contracts for accounting adherence and ensure proper documentation is received and organized
  • Updates, verification and validation to business expense schedules (insurance, legal, leases, services, etc.)
  • Assist with the creation and needed changes of accounting policies and procedures related to AP /expense management
  • Account management of the Dun & Bradstreet credit report to maintain desirable ratings
  • Serve as backup and support to any other needed accounting related functions
  • Assist with Business Insurance renewals (Crime/ GL/ E&O/ D&O/ EPL/ P&C/ etc.)
  • Track and maintain FA activity, schedules, policy, and perform semi-annual physical inventory
• HUMAN RESOURCES ADMINISTRATION:
  • Employee on/off boarding administration
  • Employee record keeping (soft and hard copy)
  • Coordination and updates on benefit portals when employees become/lose eligibility and updates of annual Open Enrollment
• GENERAL ADMINISTRATION:
  • Facilities administration (minimal) – office supplies maintenance, correspondence with property manager for repairs, etc.
  • Coordinating employee events/ meals/ meetings
• Other accounting, administrative or business duties as assigned
• No supervision of personnel

• Associate degree in Accounting Preferred or equivalent professional on the job experience
• Bachelor’s degree in Accounting a PLUS
• 7+ Years relevant and proven work experience in a corporate environment in similar role
• Knowledge of Quick Books a big PLUS;
  Knowledge of Evolution Payroll Software a big PLUS
• Intermediate with MS Word, MS Outlook
• Intermediate/ Advanced experience with Excel
• Strong analytical and judgement skills
• Effectively communicates with manager, peers, and business staff regarding work processes
• Ability to be firm and professional; have strong follow‑up ability with management, clients, vendors
• STRONG attention to detail, high % of accuracy in work, organizational and time management skills
• Professional verbal, written communication and interpersonal skills with a customer service focus
• Ability to work with minimal up‑front guidance and take ownership of work product and follow through, TAKE INITIATIVE
• Ability to effectively handle multiple projects simultaneously in a deadline driven environment
• Ability to work in a fast paced, constantly changing entrepreneurial environment without getting frustrated or lost

Real Time Companies, LLC is the parent company to multiple entities, of which Real Time Consulting is the current focus, specializing in providing experienced engineering services to several large aviation companies since 1997. Our engineering staff has an average of 20+ years of direct industry experience and we pride ourselves on both the quality and performance of our staff.

Real Time Companies is searching for an individual who will succeed in a small entrepreneurial environment. You must like wearing multiple hats in a diverse position. You must be extremely good at working on multiple tasks/projects at the same time and be self‑directed. You will have the opportunity to learn and work in a collaborative fast paced business. You…