Accounts Payable Specialist

SWCA Environmental Consultants has an immediate need for two Accounts Payable Specialists
. This position will support our Corporate Office in Phoenix, Arizona. This position will code and process invoices and employee expense reports. This is a temporary hourly and non-exempt position. Pay will be based on individual qualifications and experience. SWCA offers a team-oriented work environment and competitive wages.

This is a remote (= distributed) position but will require going into the Phoenix office 1 or 2 times a month for check runs. Individuals who live in the greater Phoenix area therefore are highly preferred.

Applications are reviewed on a rolling basis, and interviews may be scheduled as qualified candidates are identified.

This position may close without prior notice once a strong candidate pool is established.

• Processes vendor invoices by routing them for approval, ensuring accuracy, and entering them into the accounting system for timely payment.
• Audits employee expense reports, including p-card and out-of-pocket expenses, to ensure compliance with company policies and accuracy of submitted expenses.
• Manages outstanding accounts payable balances, ensuring timely payment of invoices and maintaining accurate records of all transactions.
• Reconciles vendor accounts, identifying discrepancies, and resolving issues to ensure accurate financial reporting and vendor satisfaction.
• Assists with the preparation and processing of payments to vendors, ensuring all payments are made in accordance with company policies and vendor agreements.
• Maintains accurate and organized accounts payable records, ensuring all documentation is properly filed and accessible for audit purposes.
• Provides support during internal and external audits by preparing necessary documentation and responding to auditor inquiries related to accounts payable transactions.
• Collaborates with internal departments and external vendors to resolve payment issues and discrepancies, ensuring effective communication and relationship management.
• Assists with the development and implementation of accounts payable policies and procedures, ensuring adherence to best practices and continuous improvement.
• Follows applicable federal, Tribal, state, local, industry, contractual, and company regulations, standards, and specifications.
• Performs related work as assigned.

• Assists in maintaining the Accounts Payable email inbox, payment status requests, and other inquiries.
• Research supplier inquiries.
• Verify and maintain vendor setup in all relevant systems as well as ensuring proper documentation compliance
• Assists in the accounting department with special projects on as needed basis

• High School diploma or GED.
• One (1) year of relevant accounts payable experience.
• Previous data entry experience.
• Excellent customer service skills.
• Proficient computer skills in MS Office products.

• Two (2) years of professional accounts payable experience.
• Emburse software experience.
• Experience handling subcontracts and/or subcontractor invoices.
• College coursework in accounting