Payroll Compliance Specialist

The Payroll Compliance Specialist is responsible for supporting accurate, timely, and compliant payroll processing for AAA Landscape's field and administrative employees. This position will monitor timekeeping, attendance, vehicle and field activity, payroll records, and employee data to identify discrepancies and help ensure employees are paid accurately and in accordance with company policies and applicable federal, state, and local wage-and-hour requirements.

The Payroll Compliance Specialist will utilize MJobTime and Samsara
, along with payroll and HR systems, to review employee hours, job assignments, travel time, meal and rest periods, overtime, attendance, and other payroll-related information.

This position requires strong attention to detail, confidentiality, sound judgment, and the ability to work closely with HR, Payroll, Account Managers, Foreman, Asset Management and field leadership.

• Review employee time records in MJob Time for accuracy and completeness.
• Monitor daily and weekly time entries for missing punches, excessive hours, unusual patterns, duplicate entries, and other discrepancies.
• Review regular hours, overtime, double-time where applicable, and other compensable time.
• Verify employee time is assigned to the appropriate job, department, cost code, or project.
• Identify and investigate timekeeping discrepancies before payroll is finalized.
• Coordinate with supervisors and Account Managers to obtain corrections and documentation.
• Maintain accurate records of payroll corrections and approvals.
• Assist with payroll audits and periodic compliance reviews.
• Support timely payroll processing and payroll close activities.

• Maintain accurate Vacation and Sick time entries in mJobTime based on approved requests received from management through the Employee Self Service Portal.
• Monitor employee timekeeping activity and adherence to company timekeeping procedures.
• Review missed punches, edits, manual adjustments, and supervisor-approved changes.
• Identify patterns that may indicate inaccurate time reporting or inconsistent application of timekeeping practices.
• Ensure supervisors understand their responsibilities for reviewing and approving employee time.
• Provide guidance and training to employees and managers regarding proper timekeeping procedures.
• Maintain documentation supporting payroll adjustments and corrections.

• Utilize Samsara to assist with verification of vehicle activity, employee work schedules, travel, and field operations when appropriate.
• Compare Samsara information with MJobTime records when discrepancies require additional review.
• Identify potential inconsistencies between reported hours, vehicle activity, jobsite schedules, and other available operational records.
• Partner with Safety and Operations when Samsara information identifies a potential compliance, safety, or operational concern.
• Maintain appropriate confidentiality when reviewing employee or vehicle information.
• Use Samsara information as a compliance and verification resource while recognizing that vehicle activity alone does not necessarily establish compensable work time.

• Assist HR and Payroll with compliance related to:
• Regular and overtime hours
• Meal and rest periods
• Travel and compensable time
• Timekeeping and recordkeeping
• Employee classifications
• Timekeeping edits and corrections
• Escalate potential wage-and-hour concerns to the Director of HR.
• Maintain documentation necessary to support internal audits and potential regulatory inquiries.
• Assist with periodic audits of payroll practices and employee records.

• Reconcile MJobTime information against payroll records before and after payroll processing.
• Review payroll exception reports and investigate unusual or inconsistent entries.
• Track recurring payroll discrepancies by department, supervisor, location, or employee.
• Prepare reports identifying trends and opportunities for corrective action.
• Maintain a payroll compliance log documenting issues, resolutions, and follow-up.
• Assist in developing payroll compliance metrics for HR leadership.

• Respond to employee questions regarding timekeeping and payroll records.
• Work with supervisors and Account Managers to resolve timekeeping issues.
• Train managers on proper timekeeping procedures and payroll responsibilities.
• Communicate payroll deadlines and required approvals.
• Promote consistent application of payroll and…