Payroll and Accounts Payable Administrator

• Phoenix, Arizona

JOB TITLE:

Payroll, HR & AP Administrator/ Full Charge Bookkeeper

REPORTS TO:
Accounting & Business Operations Manager

JOB

DUTIES & RESPONSIBILITIES:

• PAYROLL ADMINISTRATION:
  • Multi-state Payroll administration (40-60EE’s), processing, auditing (utilizing Evolution Software. We use Payroll Experts as our outsource Payroll company.) We have presence in less than 10 states.
  • Qtly tax filings reconciliations (after the PR company completes them)
  • Out of state worker tax structure set up for business license, with holdings, UI
  • Coordinate the Worker’s Compensation Insurance plan; renewals; annual Audits
• ACCOUNTS PAYABLE:
  • Responsible for full cycle AP coding/processing/check issuance, and internal audit to ensure appropriate backup documentation in sub ledgers (issue about 10 checks/wk)
  • Benefits participant administration and bill reconciliation
  • Investigate and resolve discrepancies in all expense accounts under tight deadlines
  • Vendor relations, service contracts renewals
  • Review and retain necessary source documentation for accounting and operational financial transactions; file all documents in soft and hard copy folders
  • Review contracts for accounting adherence and ensure proper documentation is received and organized
  • Updates, verification and validation to business expense schedules (insurance, legal, leases, services, etc.)
  • Assist with the creation and needed changes of accounting policies and procedures related to AP /expense management
  • Account management of the Dun & Bradstreet credit report to maintain desirable ratings
  • Serve as backup and support to any other needed accounting related functions
  • Assist with Business Insurance renewals (Crime/ GL/ E&O/ D&O/ EPL/ P&C/ etc.)
  • Track and maintain FA activity, schedules, policy, and perform semi-annual physical inventory
• HUMAN RESOURCES ADMINISTRATION:
  • Employee on/off boarding administration
  • Employee record keeping (soft and hard copy)
  • Coordination and updates on benefit portals when employees become/lose eligibility and updates of annual Open Enrollment
• GENERAL ADMINISTRATION:
  • Facilities administration (minimal) – office supplies maintenance, correspondence with property manager for repairs, etc.
  • Coordinating employee events/ meals/ meetings
• Other accounting, administrative or business duties as assigned
• No supervision of personnel

THE SUCCESSFUL APPLICANT WILL POSSESS THE FOLLOWING

QUALIFICATIONS:

• Associate degree in Accounting Preferred or equivalent professional on the job experience
• Bachelor’s degree in Accounting a PLUS
• 7+ Years relevant and proven work experience in a corporate environment in similar role
• Knowledge of Quick Books a big PLUS;
  Knowledge of Evolution Payroll Software a big PLUS
• Intermediate with MS Word, MS Outlook
• Intermediate/ Advanced experience with Excel
• Strong analytical and judgement skills
• Effectively communicates with manager, peers, and business staff regarding work processes
• Ability to be firm and professional; have strong follow-up ability with management, clients, vendors
• STRONG attention todetail, high % ofaccuracyin work,organizational and time management skills
• Professional verbal, written communication and interpersonal skills with a customer service focus
• Ability to work with minimal up-front guidance and take ownership of work product and follow through, TAKE INITIATIVE
• Ability to effectively handle multiple projects simultaneously in a deadline driven environment
• Ability to work in a fast paced, constantly changing entrepreneurial environment without getting frustrated or lost

ABOUT REAL TIME CONSULTING

Real Time Consulting (RTC), a Real Time Companies business, is an engineering consulting firm serving the aerospace, aviation, defense, and advanced technology industries since 1997. We…