Accounting & HR Management Consultant

Position Title
:
Accounting & HR Management Consultant |
Location
:
Remote |
Type
:
Part-Time 1099 Contractor (80 hours per month) |
Target Start Date
:
November 2nd, 2026 (with potential full-time contractor role and Contract growth in 2027)

NOTE: WE ARE ONLY ACCEPTING APPLICATIONS FROM CANDIDATES THAT ARE BASED IN THE UNITED STATES OF AMERICA

McIvor Marketing is a dynamic digital marketing advertising agency specializing in cutting-edge solutions for clients in the SMB, automotive, music, radio industries, and more. Since our founding in 2020, we’ve experienced rapid growth and remain committed to staying at the forefront of digital marketing innovation. Our team is passionate about delivering results-driven strategies and fostering long‑term client partnerships. We aspire to be a destination workplace, prioritizing the holistic well‑being of our team members to combat burnout prevalent in the agency world.

Our culture emphasizes health, happiness, and work‑life integration, offering wellness tools and flexible scheduling to support our team.

Position Overview

McIvor Marketing is seeking a detail‑oriented, highly organized Accounting and HR Consultant to join our team as an independent contractor (1099). This role is ideal for a motivated self‑starter looking to gain hands‑on experience in financial record‑keeping, client invoicing, and HR operations within a fast‑paced agency.

As an independent contractor, you will deliver service deliverables autonomously, managing daily transactional accounting activities, maintaining financial records, and executing routine account reconciliations. You will bring relevant expertise to take ownership of key finance and HR service scopes currently handled internally. You will collaborate with executive stakeholders on a project basis, with opportunities for contract scope growth and service expansion over time, aligning on milestones through scheduled service check‑ins.

Finance Responsibilities

• Transaction Recording:
  Accurately enter daily financial transactions, expenses, and payments into accounting software (e.g. "Quick Books Online").
• Accounts Receivable (AR):
  Prepare and issue client invoices, track incoming payments, and follow up on outstanding receivables.
• Accounts Payable (AP):
  Review, code, and organize vendor bills, receipts, and recurring subscriptions.
• Account Reconciliation:
  Perform monthly reconcilations for bank accounts, credit cards, and merchant payment processors.
• Document Management:
  Maintain an organized digital archive of receipts, contracts, Form W-9s, and financial documentation.
• Basic Financial Reporting:
  Generate standard financial statements (Profit & Loss, Balance Sheet from Quick Books) for management review as needed.

Human Resources Responsibilities

• Payroll Management:
  Process bi‑weekly payroll for the team, including tracking payments, tax deductions, and ensuring timely disbursements.
• Payroll Employee Onboarding and Offboarding:
  
  Coordinate paperwork and processes for new team members and departing personnel.
• Employee Record Management:
  
  Maintain accurate and confidential workforce records, including personal information, tax forms, and compliance documents.

Additional scope if contract expands with more hours paid per month

• Expense Tracking:
  Monitor and categorize expenses using tools like Divvy/ to ensure budget adherence and accurate reporting.
• Budgeting:
  Assist in developing, monitoring, and reporting budgets, including tracking HR‑related expenses.
• Tax Preparation Support:
  Collaborate with management and external accountants to support tax filings and compliance.
• Benefits Administration:
  
  Assist with current and future benefit programs, which may include health insurance, retirement plans, and company perks/comp plans for team
• HR Policy…