On-Site AP Specialist — Multi-State
Listed on 2026-10-30
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Accounting
Accounting & Finance, Accounting Assistant, Accounts Payable Clerk, Accounts Receivable/ Collections
Accounts Payable Specialist
Location:Phoenix, AZ (on-site) (West Valley)
Compensation: $22.00 – $24.00 per hour
Employment Type: Direct Hire (based on experience)
About the Company
Our client is an established transportation and logistics provider with a strong presence across the Southwest and beyond. Located in Phoenix'sWest Valley, with operations spanning 20+ locations and extending into Mexico, they deliver reliable, end-to-end supply chain solutions to a diverse customer base. The accounting team supports a fast-paced, multi-location operation and is growing to keep pace with continued expansion.
Position Summary
The Accounts Payable Specialist is responsible for the full-cycle processing of vendor invoices and payments across multiple states. This role requires accuracy, strong attention to detail, and the ability to manage a high volume of transactions in a deadline-driven environment. The ideal candidate has solid AP fundamentals, understands three-way matching, and is comfortable working with vendors, internal departments, and operations teams to resolve discrepancies.
Key Responsibilities
- Process a high volume of vendor invoices accurately and on time, ensuring proper coding, approval, and entry into the accounting system.
- Perform three-way matching of purchase orders, receiving documents, and invoices to verify accuracy before payment.
- Pull and review invoices, research discrepancies, and work directly with vendors and internal stakeholders to resolve issues.
- Prepare and process weekly check runs, ACH payments, and wire transfers.
- Perform monthly account reconciliations, including vendor statements and AP sub-ledger to GL.
- Maintain accurate vendor records, including W-9s and 1099 documentation.
- Support multi-state operations, ensuring compliance with applicable tax and reporting requirements.
- Assist with month-end close activities related to AP.
- Partner with the Controller and broader accounting team on process improvements and ad hoc projects.
Required Qualifications
- 2+ years of full-cycle accounts payable experience
- Demonstrated experience with three-way matching and invoice processing
- Strong account reconciliation skills
- Multi-state AP experience
- Proficiency in Microsoft Excel
- Strong attention to detail, organizational skills, and ability to manage competing deadlines
- Excellent written and verbal communication skills
Preferred (Not Required)
- AP experience in trucking, logistics, supply chain, heavy equipment, or freight
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