Payroll Administrator; Part Time

MDpanelis one of the largest providers of expert medical opinions in the United States. We are committed to being the most coveted partner for physicians, carriers, attorneys, and patients by connecting those in need of medical opinions with the most qualified and highly regarded medical professionals in the U.S.MDpanelallows our member healthcare professional partners to maximize their time and produce unparalleled revenue opportunities.

In return, our carrier and attorney clients receive timely, complete, thorough, and easy-to-understand opinions to support the medical legal inquiry.

MDpanelis revolutionizing the medical opinion space by creating the first true marketplace to connect those in need of medical opinions to those capable of providing them. Unlike traditional, services-based models, we are devoted to our healthcare professionals and are relentless about removing the burden of administration, securing exam volume, preparingforand supporting physical examinations, backend processing, report submissions, and billing. At the heart ofMDpanel, our team is committed to delivering an unparalleled experience for all stakeholders.

We think big, start small, and move fast. Our culture is built on supporting each other with accountability, transparency, and passion for our mission.

The Payroll Administrator owns accurate, on-time, and tax-compliant payroll for MDpanel associates in the US and Canada. The role runs payroll end-to-end each cycle, manages payroll tax withholding, deposits, and filings across federal, state, local, and provincial jurisdictions, and supports payroll integration when MDpanel acquires a company.

It is the main payroll partner for People Operations and Finance and ensures associates are paid on time and without error.

This role is a strong fit for an experienced payroll professional with hands-on payroll tax experience who wants a focused, part-time schedule. Experience across the US and Canada and with acquisitions is strongly preferred.

Run payroll end-to-end for each pay cycle in the US and Canada. Review time and attendance, earnings, deductions, benefits, and garnishments before each run, and audit results, so anomalies are caught before they reach associates. Process off-cycle payments, bonuses, and final pay in line with state and provincial requirements.

Manage payroll tax withholding, deposits, and quarterly and annual filings across US federal, state, and local jurisdictions and Canadian federal and provincial jurisdictions (including CRA remittances, CPP/QPP, and EI). Register new tax accounts as MDpanel hires in new states and provinces and keep existing accounts current.

Prepare, reconcile, and distribute year-end forms (W-2, T4, and RL-1 where applicable), and process amended filings and corrections. Respond to tax agency notices promptly, find the root cause, and resolve discrepancies so they don't recur.

Bring associates from acquired companies onto MDpanel's payroll. Collect and validate payroll and tax history, map pay codes, deductions, and benefits, and set up or transfer state, local, and provincial tax accounts. Run test payrolls where needed, so new associates are paid correctly from their first MDpanel pay cycle.

Reconcile payroll to the general ledger for each cycle and support Finance with accruals, month-end close, and audits. Provide payroll and labor cost reporting for leadership on a regular cadence.

Answer associate payroll and tax questions clearly and confidentially. Monitor payroll tax law changes in the US and Canada and update processes and system settings accordingly. Document repeatable payroll procedures, so payroll runs consistently as MDpanel grows.

• Five or more years of hands-on payroll experience, including running payroll end-to-end.
• Direct payroll tax experience, including multi-state withholding, tax deposits, quarterly and annual filings, and agency notice resolution.
• Experience preparing and reconciling year-end tax forms.
• Comfort with a major payroll platform and strong Excel skills for reconciliations.
• High attention to detail and the ability to meet firm payroll deadlines.
• Sound judgment and discretion with confidential associate information.
• Clear, concise written and verbal communication, and the ability to work…