Project Coordinator

Our Mission

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves:
What is our impact on the world?

Watch Our Story:

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

• Assist BES Project Managers or Designees
• Download required HDR project initiation documents and assist as directed to complete
• Download required HDR project execution documents and assist as directed to complete
• Update project financial records as directed
• Download project financial information as directed
• Apply company quality assurance guidelines and procedures for project document management throughout project
• Assist with preparing expense reports
• Assist with preparing project progress reports for monthly invoicing
• Set up project meetings and prepare detailed minutes of meetings
• Perform project filing of hard‑copy documentation
• Assist in project closeout activities as directed
• Manage and edit project specific specifications
• Perform project construction administration activities: document management, establish a filing, distribution, retrieval, and management system that provides for the identification of critical project records, distribution, tracking, action notification and status reporting of items requiring iterative review and comment, response or signature to reach closure
• Administration of submittal requirements
• Administration of O&M manual reviews
• Maintain submittal schedule and records
• Maintain RFI logs and records
• Log project controls documentation and generate tracking reports
• Able to conduct project communication and project collaboration system workshops with project teams and owners
• Additional services as defined in contract
• Work collaboratively with Information Technology
• Support project team members on the completion of documents, including supporting the formatting, word processing, editing and organization of project documents, reports and correspondence
• Create, develop and edit PDF files, Word documents and templates, Excel spreadsheets and charts and PowerPoint presentations based on input from project team members. Other software may be used on a project specific basis
• Responsible for uploading documents to our in‑house filing systems (Project Wise and/or Newforma)
• Work collaboratively with peers in Phoenix and other HDR offices
• Other duties as requested

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 year related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee‑owned culture is a must

• Highly organized, detail‑oriented, strong communicator
• Billing and financial management experience
• Excellent at multi‑tasking with minimal supervision
• Bachelor's degree preferred
• Adobe Acrobat or Bluebeam ReVu PDF editing software experience preferred
• Experience working on large projects preferred
• Preference given to local candidates

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino, LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute.

Each group has an executive sponsor and is open to all employees.

Primary

Location:

United States-Arizona-Phoenix

Industry: Building Engineering

Schedule:

Full‑time

Employee Status:
Regular

Business Class:
Marketing and Admin

Job Posting:
Dec 8, 2025