Records Manager

ARIZONA BOARD OF NURSING The mission of the Arizona State Board of Nursing is to protect and promote the welfare of public by ensuring that each person holding a nursing license or certificate is competent to practice safely. The Board fulfills its mission through the regulation of the practice of nursing and the approval of nursing education programs. The mission, derived from the Nursing Practice Act, supersedes the interest of any individual, the nursing profession, or any special interest group.

Job Location:

1740 West Adams Phoenix, Arizona 85007

Posting Details

• Hourly Pay Range: $19.46 - $27.14
• Grade: 20
• This position will remain open until business needs are met.

The Records Manager performs various duties related to records management and retention, and public information requests for the Board of Nursing.

The incumbent will be required to operate with high autonomy while completing assignments that vary in complexity and responsibility.

The position will also assist with processing administrative penalties and other duties as assigned.

The position will report to Board counsel for guidance and direction.

• Receive and otherwise get information from all relevant sources; monitor, review, maintain, disseminate, and track departmental records stored in on-site and off-site storage locations, disposition of records and information, search electronic sources, such as databases or repositories, or manual sources for information, perform day-to-day administrative tasks such as maintaining records, data, paper and electronic records, information files, and processing paperwork.
• Respond to public records and information requests, both internal and external, in compliance with Arizona public records law and Board policies. In addition, the incumbent will communicate with regulated persons regarding licensure issues and analyze for applicability of possible administrative penalties.
• Assist with processing administrative penalties, which involves knowledge of licensing requirements, analysis and application of factual information to policies, and using legal templates.
• Coordinate the maintenance, collection, review, and production of documents, compliance with retention schedules, and responding to public information requests while following Arizona public records laws.
• Manage sizable, complex or non-routine public records requests from within and outside the agency; document and track all deadlines relevant to public records requests; correspond with parties requesting public records; prepare written cost estimates in connection with public records requests; collaborate with agency personnel to find out the volume and nature of responsive records; redact confidential in responsive records.
• Prepare the Board Meeting Minutes for the Regular and Emergency Board Meetings, by attending the Board Meetings and taking minutes, later reviewing the Board Meeting Minutes using the Board Meeting audio recording, drafting and receiving and implementing edits from Executive and other staff, preparing and uploading a final version for approval at the next Board Meeting.
• Other duties as assigned as related to the position.

• Knowledge:
  • Familiarity with applicable laws and state agency requirements, including Board policies.
  • Knowledge of Arizona public records law.
  • Knowledge of the use of legal templates.
  • Knowledge of licensing requirements.
• Skills:
  • Search electronic sources, such as databases or repositories, or manual sources for information.
  • Analysis and application of factual information to policies.
• Ability:
  • Able to manage sizable, complex or non-routine public records requests from within and outside the agency.
  • Maintaining records, data, paper and electronic records, along with information files.
  • Able to use judgment to determine whether events or processes comply with laws.
  • Identify confidential, exempt and sensitive information in responsive records.
  • Ability to utilize agency software.
  • Ability to use legal templates.

• Familiarity with applicable laws and state agency requirements,…