Administrative Assistant III​/CE - Community Education

2025-26 Administrative Assistant III/CE - Community Education

Join to apply for the 2025-26 Administrative Assistant III/CE - Community Education role at Paradise Valley Unified School District

Location: Community Education
Contract: 12 months, 8 hours/day
Position Type: Non Interim Position
Grade: 17,
Pay: $17.50/hour
Start Date: 11/17/25

The job of Community Education Administrative Assistant III is done for the purpose of coordinating and executing assigned projects and site activities; providing a wide variety of confidential administrative and secretarial support to assigned administrator; and conveying information regarding department functions and procedures. This job reports to the Childcare Coordinator.

• Coordinates and executes a wide variety of projects, functions and/or program components (e.g. action plans, meetings, in‑service events, placement of advertisement and/or job orders, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
• Compiles both confidential and non‑confidential data from a wide variety of sources (e.g. calendars, budgets, inventories, time sheets, etc.) for the purpose of preparing information for assigned administrators and staff.
• Maintains manual and electronic files, department budgets and accounts (e.g. accounting records, journal entries, substitute records, ESP evaluation tracking, etc.) for the purpose of providing up‑to‑date reference and audit trail.
• Participates in a variety of meetings, workshops, and/or trainings (e.g. site committees, etc.) for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
• Orders, distributes and monitors all supplies, merchandise and supplies for the purpose of ensuring that demands are met and distributed to the proper locations.
• Prepares a wide variety of reports, documents and correspondence of a confidential and non‑confidential nature (e.g. iVision reports, TES tracking, CE registration system, Infinite Campus, evaluations, work orders, school publications, employee absences, reports for board approval, high profile employee discipline documents, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Reconciles account balances for assigned budget categories for the purpose of maintaining accurate account balances.
• Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, visitors, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Schedules a wide variety of activities (e.g. appointments, trainings, interviews, calendars, etc.) for the purpose of making necessary arrangements for assigned administrators and supervisors.
• Supervises assigned personnel as directed by the administrator for the purpose of ensuring their department and individual performance objectives are met.
• Supports assigned administrative and supervisory personnel for the purpose of providing assistance with their functions and responsibilities.
• Sets up technology needed for presentations or workshops (e.g. professional development sessions, presentations, etc.) for the purpose of ensuring the appropriate equipment is available for the event.
• Oversees the work activities within the office for the purpose of organizing assignments, monitoring progress, and ensuring completion within established guidelines.

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Skills are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard and specialized office equipment including using Microsoft office products and job related software applications, preparing and maintaining accurate records; customer service; screening telephone calls;

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