Administrative Assistant

Administrative Assistant

Join to apply for the Administrative Assistant role at Greenberg Traurig, LLP

Greenberg Traurig (GT) is a global law firm with locations in 15 countries. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

• Provides administrative support for day-to-day activities in the office
• Creates an exceptional first impression for our clients and visitors and represents the firm in a positive and professional manner. Greets guests, assigns offices, assists guests with secretarial support, assists with travel/hotel needs and creates name cards for guests
• Schedules meetings, books conference rooms and maintains the visitor log; manages conference room setups to ensure reservation requests are met prior to scheduled meeting; manages video conferencing setups, assists guests with connecting to WIFI and with login troubleshooting
• Answers incoming calls (locally and nationally) and directs them appropriately
• Liaison to building management; submit service requests
• Maintains leave calendar and manages out-of-office backup support, including Legal Support Specialists
• Oversee the Library & Research services
• Receives and directs deliveries and keeps accurate logs
• Assists with attorney time entry
• Provides travel assistance for Attorneys
• Participates in the planning and execution of in-house events and activities
• Arranges for catering and acts as liaison between food service staff and firm to ensure perfect order and timing. Directs caterers upon arrival. Manages supplies and beverage inventory
• Orders supplies; assists with expense reporting/credit card reconciliation
• Submits invoices for payment and direct vendor contact
• Assists with annual budget
• Assists with other department activities as needed and performs additional duties and responsibilities

• Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs
• Strong written and verbal communication skills; ability to answer phones and transfer calls and professionally meet and greet visitors
• Strong attention to detail, organizational skills and ability to manage time effectively
• Excellent interpersonal skills and the ability to collaborate well in a team
• Ability to work under pressure to meet strict deadlines

• High School Diploma;
  College Degree in Hospitality Management is a plus
• Five years of experience in a professional administrative position, preferably in a large or mid-size organization
• Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook
• Exceptional computer skills with the ability to learn new software applications quickly

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.