Executive Secretaries and Executive Administrative Assistants
Listed on 2026-01-01
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin -
Business
Office Administrator/ Coordinator
Executive Secretary and Executive Administrative Assistant
What is an Executive Secretary and Executive Administrative Assistant?Job Description & Duties Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
Life As an Executive Secretary & Executive Administrative Assistant- File and retrieve corporate documents, records, and reports.
- Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
- Prepare responses to correspondence containing routine inquiries.
- Attend meetings to record minutes.
- Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
When polled, Executive Secretaries and Executive Administrative Assistants say the following skills are most frequently used in their jobs:
Reading Comprehension
:
Understanding written sentences and paragraphs in work related documents.
Active Listening
:
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Speaking
:
Talking to others to convey information effectively.
Writing
:
Communicating effectively in writing as appropriate for the needs of the audience.
Service Orientation
:
Actively looking for ways to help people.
Coordination
:
Adjusting actions in relation to others’ actions.
- Administrative Office Assistant
- Executive Secretary
- Personal Secretary
- Program Support Assistant
- Executive Administrative Assistant
In the United States, there were 685,300 jobs for Executive Secretary and Executive Administrative Assistant in 2016. There is little to no growth in job opportunities for Executive Secretary and Executive Administrative Assistant. There will be an estimated 54,600 positions for Executive Secretary & Executive Administrative Assistant per year.
The states with the most job growth for Executive Secretaries and Executive Administrative Assistants are Maryland, Alaska, and Washington
. Watch out if you plan on working in Maine, Connecticut, or Mississippi
. These states have the worst job growth for this type of profession.
The typical yearly salary for Executive Secretaries and Executive Administrative Assistants is somewhere between $36,950 and $89,310.
Executive Secretaries and Executive Administrative Assistants who work in New York, California, or District of Columbia
, make the highest salaries.
Below is a list of the types of tools and technologies that Executive Secretaries and Executive Administrative Assistants may use on a daily basis:
- Microsoft Excel
- Microsoft Word
- Microsoft Office
- Microsoft Power Point
- Microsoft Outlook
- Microsoft Access
- Word processing software
- SAP
- Microsoft Project
- Microsoft Share Point
- Microsoft Visio
- Microsoft Dynamics
- IBM Notes
- Microsoft Publisher
- Google Docs
Are there Executive Secretaries and Executive Administrative Assistants education requirements?
What work experience do I need to become an Executive Secretary & Executive Administrative Assistant?Where Executive Secretaries and Executive Administrative Assistants Are Employed
Below are examples of industries where Executive Secretaries and Executive Administrative Assistants work:
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