Office Coordinator

Company Overview

Arixa Capital is a leading private real estate lender and alternative investment manager with over $6 billion in originations completed since inception and a servicing portfolio exceeding $2 billion as of September 30, 2025. Founded in 2006, we specialize in financing single family and multifamily residential investment projects, with bridge, construction, and renovation loans ranging from $250,000 to $70 million.

We’re more than a lender. Our vertically integrated platform allows us to manage every step of the loan process in-house, ensuring speed, reliability, and an exceptional experience for our clients. Backed by a substantial balance sheet, top-tier institutional partners, and a talented operations team, we’re positioned for continued growth and innovation.

At Arixa, our culture is one of our strongest assets. We foster a positive, collaborative, and high-performing environment where team members are empowered to grow, take ownership, and make an impact. Our team thrives on solving problems, celebrating wins, and driving results—together.

We’ve been named to the Inc. 5000 list of fastest-growing private companies for three years running, and we’re just getting started.

We are looking for a professional and proactive Office Coordinator to manage the front desk and provide high level support as needed to our team, including scheduling department meetings, ordering supplies, sending mail/fedexes, greeting guests, and organizing the kitchen. The ideal candidate will be detail-oriented, personable, and adaptable, excelling at balancing administrative responsibilities with executive assistant duties.

The Office Coordinator is an in-office position, Monday-Friday 8:00am-5:00pm. This position will report to the Director of People & Talent. While not an exhaustive list, the Office Coordinator will be responsible for:

• Answering and directing phone calls promptly, professionally, and to the appropriate department.
• Greeting visitors and maintaining a welcoming front desk environment.
• Signing for packages and ensuring timely distribution.
• Sorting incoming mail, shipping outgoing mail.
• Scheduling meetings across various departments and coordinating calendars.
• Assisting with marketing related tasks.
• Ensuring guests are logged.

• Coordinate with the building management office for repairs.
• Parking: manage employee parking and work with lessor to coordinate.
• Supplies: ensure supply room is organized and well stocked.
• Kitchen/Snacks: keep the kitchen tidy, order snacks as needed, and keep them well stocked.
• Act as the company notary (training and certification costs covered by the company).

• Provide administrative support to our Managing Partner and Chief Operating Officer.
• Perform data entry, review data for errors, and compile information into reports, charts, or graphs.
• Assist in scheduling meetings and managing the calendar.
• Support special projects and other assignments as directed.

• Proven experience in a receptionist or administrative/executive assistant role, ideally in a fast-paced, professional environment.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).
• Professional demeanor and ability to handle confidential information with discretion.
• Notary certification (or willingness to obtain certification; company will cover costs).
• Bachelor’s degree preferred but not required.

This position is non-exempt full time, Salary Range: $28-$32/hr plus discretionary bonus potential.

• Annual discretionary bonus program.
• Medical, dental and vision insurance.
• 401K with Safe Harbor contribution.
• Two weeks (ten days) paid time away excluding sick time.
• Five sick days.
• Ten paid holidays.
• One floating holiday.

Note:

This is not an all-inclusive list. The Office Coordinator will be involved and participate in related business matters and duties as assigned. Arixa is an 'at-will' employer.