Office Administrator - PHX - Part Time

The Office Administrator is responsible for creatively and efficiently managing the office procedures, light inventory/warehouse and providing excellent customer service for internal and external customers.

GENERAL ACCOUNTABILITIES:

• Maintain and protect assigned Company assets.
• Represent Company in a business-like professional manner in both conduct and appearance, to maximize client satisfaction.
• Work in compliance with the Company's policies and procedures including safety manual with safety of self and others in mind at all times.
• Accurate and timely documentation including, but not limited to, timecards.
• Available to work outside of, or in addition to normal business hours.
• Work proactively and in a positive manner with co-workers.
• Communicate effectively and timely to resolve Company, Client, or Colleague inquiries and/or requests.

SPECIFIC ACCOUNTABILITIES:

• General administrative support of the office as needed, including office supplies, petty cash management, filing and data entry.
• Facility upkeep and maintenance as needed.
• Review project folders and provide sales admin support as needed including, but not limited to, change orders (adds/changes), invoicing support, bid support and deliver/ship.
• Accurate documentation and data storage of all aspects of the project, including but not limited to POs, change orders and Notice of Completions (NOC).
• Reconcile jobs and process returns prior to close out.
• Create new Sales Orders for Direct Ship customers.
• Light warehouse and inventory, including:
  • Shipping & Receiving functions
  • Scanning packing lists to Supply Chain Services daily
  • Staging & tracking of installation and service materials
• Tracking and maintenance of inventory materials including quarterly inventory counts.
• Handle travel arrangements for overnight work as needed.
• Coordinate company apparel orders and safety equipment as needed.
• Maintaining conference rooms, training room, kitchen and break areas, as well as collaborative or other meeting areas.
• Other duties as assigned.

REQUIRED QUALIFICATIONS

• High School diploma or equivalent. Proficiency with Microsoft Office, including Excel, Word and Outlook, and computerized business systems as demonstrated by a minimum of 2 years of experience.
• 1 year of experience with general administrative duties in an office environment.
• 1 year of customer service experience.
• Valid Driver's license with acceptable driving record.

PROFESSIONAL

COMPETENCIES:

• Self-starter with excellent interpersonal skills including customer service skills.
• Strong organizational skills.
• Ability to multi-task while working under deadlines and time constraints.
• Excellent keyboarding skills.
• Ability to solve practical problems and carry out responsibilities under minimal supervision.
• Ability to organize workload for effective implementation, including the ability to multi-task while under deadlines or time constraints.
• Ability to write effective business correspondence and present information in one-on-one and small group situations.
• Ability to interact effectively at all levels and across diverse cultures.
• Ability to function as an effective team member.
• Ability to adapt as the external environment and organization evolves.
• High degree of discretion and confidentiality.

PHYSICAL DEMANDS
:

• Must be able to effectively communicate (see, hear, speak and write clearly in English) in order to communicate with colleagues and/or customers.
• Manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment.
• Must be able to move around the warehouse to complete various activities that may require ascending or descending ladders, reaching, lifting, carrying objects of up to 30 lbs.

WORKING CONDITIONS:

• The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate.

SALARY RANGE
: $21.00ph - $24.00ph DOE

Company Info:

Paladin Technologies is a premier North American complex systems integrator for building technology solutions, including IP security, alarms & monitoring, audio visual, low‑voltage infrastructure, and networking. As a leader in the design, deployment, optimization, management, and maintenance of communication and digital…