Office Assistant at Phoenix, AZ

Role:
Office Administrator

Location:

Phoenix, AZ

Nucleus Teq is a software services, solutions, and products company enabling Fortune 1000 customers across the USA, Canada, UK, and India to modernize with Data, Cloud, AI/ML, Enterprise Automation, and Digital Engineering. We’ve delivered sustained hyper-growth and are scaling globally with a sharp focus on measurable customer outcomes.

We seek an organized, proactive, resourceful Office Administrator to join our team. This onsite job opportunity requires all 5 days in the office. In this role, you will oversee daily office operations, ensuring a well-coordinated, efficient, and welcoming environment. The ideal candidate is a detail-oriented individual with strong communication and multitasking skills who can handle administrative responsibilities effectively while supporting our team and maintaining our office’s smooth functionality.

• Office Management:
  Oversee daily office operations, manage supplies inventory, coordinate cleanliness, repairs, and overall facility maintenance.
• Administrative Support to CEO:
  Schedule meetings, appointments, and travel; handle internal communications and correspondence.
• Record Keeping, Documentation, and Asset Management:
  Maintain and update office records, files, and confidential information securely; manage and keep records of office assets.
• Budgeting and Expense Tracking:
  Track office expenses, manage budgets, and process invoices and reimbursements accurately.
• Employee Support and Onboarding:
  Facilitate onboarding, provide new hires with resources, and offer orientation support.
• Policy Compliance and Office Protocol:
  Ensure adherence to office policies, procedures, and relevant regulations.
• Vendor and Supplier Coordination:
  Manage vendor contracts, coordinate orders, and maintain office supplies and services.
• Event and Meeting Coordination:
  Organize meetings and internal events, and manage logistics for off‑site gatherings.

• Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Strong organizational and time‑management skills, with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Familiarity with budgeting, expense tracking, and record‑keeping.
• Ability to handle sensitive information with discretion.
• Bachelor’s degree required.