Project Coordinator

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At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves:
What is our impact on the world?

• Assist BES Project Managers or Designees.
• Download required HDR project initiation and execution documents, and assist as directed to complete them.
• Update and download project financial records as directed.
• Apply company quality assurance guidelines and procedures for project document management throughout project.
• Assist with preparing expense reports and project progress reports for monthly invoicing.
• Set up project meetings and prepare detailed minutes.
• Perform project filing of hard‑copy documentation.
• Assist in project closeout activities as directed.
• Manage and edit project specific specifications.
• Document Management: establish a filing, distribution, retrieval and management system for critical project records.
• Administration of submittal requirements, O&M manual reviews, submittal schedule, RFI logs and records.
• Log project controls documentation and generate tracking reports.
• Conduct project communication and collaboration system workshops with project teams and owners.
• Additional services as defined in contract.
• Work collaboratively with Information Technology and peers in Phoenix and other HDR offices.
• Support project team members on the completion of documents, including formatting, word processing, editing and organization of project documents, reports and correspondence.
• Create, develop and edit PDFs, Word documents, Excel spreadsheets and PowerPoint presentations based on input from project team members.
• Responsible for uploading documents to in‑house filing systems (Project Wise and/or Newforma).
• Other duties as requested.

• Associate degree in a closely related field or a combination of education and relevant experience.
• Minimum of 1 year of related experience.
• Proficiency in Microsoft Word and Excel.
• Attitude and commitment to being an active participant of our employee‑owned culture.

• Highly organized, detail‑oriented, strong communicator.
• Billing and financial management experience.
• Excellent at multi‑tasking with minimal supervision.
• Bachelor's degree preferred.
• Adobe Acrobat or Bluebeam Revu PDF editing software experience.
• Experience working on large projects.
• Preference given to local candidates.

At HDR, we are committed to the principles of employment equity. We are an affirmative action and equal opportunity employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

Primary

Location:

Phoenix, Arizona, United States

Industry: Building Engineering (BES)

Schedule:

Full‑time

Employee Status:
Regular

Business Class:
Marketing and Admin

Job Posting Date:
December 8, 2025