Office Coordinator

Office Coordinator

The MJ Companies is seeking an Office Coordinator to manage core office functions and support a productive work environment.

The Office Coordinator manages core office functions to support a productive work environment. Key responsibilities include supply and inventory management, handling mail and shipments, maintaining office equipment and common areas, coordinating office events, and providing backup administrative support as needed.

• Manage and maintain inventory of office supplies and reorder as needed.
• Keep supply rooms, storage areas, and common spaces organized and accessible.
• Maintain accurate inventory counts and reconcile any discrepancies.

• Receive, sort, and distribute incoming mail and packages daily.
• Prepare outgoing mail and shipments, ensuring proper packaging, labeling, and scheduled pickup.
• Track or troubleshoot shipments with vendors or carriers when needed.

• Maintain cleanliness and readiness of shared office spaces, including kitchen, coffee machines, front lobby, conference rooms, and copy areas.
• Monitor printer usage, supplies, and functionality; coordinate service requests and order toner or other consumables.
• Submit and follow up on facility-related service tickets.

• Coordinate office events, including food orders, décor, setup, and cleanup.
• Provide hospitality support for guest visits and ensure common spaces present a professional environment.

• Serve as backup to the Executive Coordinator during absences.
• Assist with routine administrative tasks, scheduling support, or other duties assigned.

• High school diploma or equivalent required.
• Associate degree in business, administrative support, or related field preferred but not required.

• 1–2 years of experience in office administration, facilities coordination, hospitality, or a related support role.
• Working knowledge of basic office equipment (printers, postage machines, copiers) and standard office procedures.
• Experience coordinating mail, shipments, or vendor services preferred.
• Proficiency with Microsoft Office (Outlook, Word, Excel) and the ability to learn new systems and tools quickly.
• Experience supporting events, meetings, or office logistics is a plus.
• Strong organizational and time‑management skills with the ability to manage multiple tasks simultaneously.

• Operates standard office equipment, including printers, copiers, postage machines, and scanners.
• Manages supply inventory systems and ordering processes through vendor platforms.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel) for communication, documentation, and basic tracking.
• Coordinates mail and shipping processes using carrier tools and systems (e.g., USPS, UPS, Fed Ex).
• Submits and tracks facility and equipment service requests through building or vendor portals.
• Maintains organized digital and physical filing systems for office records and supply management.

Entry level

Full-time

Phoenix, AZ