Administrative Assistant

Wood, Patel & Associates, Inc. (WOODPATEL), is looking for an Administrative Assistant to join our Phoenix, AZ team.

We are the #1 ranked civil engineering firm in Arizona for 22 consecutive years. We offer the opportunity to advance your career and become an integral part of our highly respected engineering firm.

We currently have an opening for a full-time Administrative Assistant in our Phoenix office.

• Provide administrative support to our Residential Team and others as needed
• Prepare proposals, reports, and letters
• Prepare and track project submittals
• Prepare spreadsheets
• Assist with the preparation of project billings
• Research municipal and county websites
• Schedule meetings
• Maintain electronic project files
• Interface with Deltek/VantagePoint software
• Perform other administrative duties as assigned

Required Experience and Skills

• 2+ years of experience in administrative work
• Strong interpersonal and communication skills
• Proficient in MS Office Suite; highly proficient in Excel, Word, and Outlook and ability to quickly learn new software
• Highly organized and detail-oriented with discretion to handle confidential information appropriately
• Positive, client-oriented
• Collaborative and team-oriented
• Capable of managing and balancing multiple tasks/priorities in a fast-paced, deadline driven environment
• Must be able to work in the Phoenix office, this is not a teleworking position
• Desire for continuous professional growth and development

• Competitive pay
• PTO plan
• Health, Dental, Vision
• 401(k) with employer matching
• LTD/STD/Life Insurance
• Paid Parental Leave
• Flexible Schedules/Hybrid
• In-house training events
• Employee Appreciation and Team Building events

WOODPATEL is committed to our community and as such we match employee contributions to St. Mary's Food Bank Alliance, the world’s first food bank, founded in Phoenix, Arizona.

WOODPATEL is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, pregnancy, or any other status protected by law.