Administrative Project Coordinator

ADMINISTRATIVE PROJECT COORDINATOR RESUME EXAMPLE

Published:
Nov 13, 2024 - The Administrative Project Coordinator effectively manages project resources, develops detailed schedules, and communicates progress to stakeholders. Oversees contracts with subcontractors, utilizes industry best practices, and adjusts plans to optimize project performance. Prepares project status reports, schedules appointments and meetings, and handles a range of written communications from memos to detailed reports.

Tips for Administrative Project Coordinator Skills and Responsibilities on a Resume
1. Administrative Project Coordinator, Summit Project Solutions, Denver, CO

Job Summary:

• Support the AAEA Senior Meetings Manager with Annual Meeting and/or other events
• Register attendees for the Annual Meeting and develop and distribute registration receipts
• Track waived memberships or registrations, answer all questions (via phone or email) regarding registration
• Order registration materials such as name badges, lanyards, ribbons, tickets, and envelopes
• Organize and stuff registration packages, work registration desk onsite and process onsite registrations post-Meeting.
• Coordinate the abstract submission process for presenters at the annual meeting, set up the system annually, liaise with the Selected Presentations Committee
• Answer questions from submitters, and work with the AAEA Senior Meetings Manager to schedule final sessions.
• Create the Final Program for the Annual Meeting.
• Liaise with EDI Information & Technology Services Dept. for reports on entry of meeting registrations or changes to meeting registrations.
• Maintain planning timelines and administer scheduled projects.
• Work with the Senior Communications Manager on the development of meeting marketing materials, including the website and a bi-monthly meeting e-newsletter.
• Compile and summarize meeting evaluations.
• Draft letters of invitation and confirmation to speakers, sponsors, and program committees.
• Assist with proofreading, filing, writing and coordinating mailing of Annual Meeting program materials (e.g. syllabi, participant materials, collating evaluation results) and other communications with AAEA members and attendees.

Skills on Resume:

• Event Support (Soft Skills)
• Registration Management (Hard Skills)
• Customer Service (Soft Skills)
• Abstract Submission Process (Hard Skills)
• Program Creation (Hard Skills)
• Documentation and Communication (Hard Skills)

2. Senior Administrative Project Coordinator, Horizon Business Management, Austin, TX

Job Summary:

• Compose, type, format, proofread, edit and organize documents, reports, specifications and correspondence (reports, summaries, memorandums, letters, etc.)
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates
• Assist with developing project guides, and provide information and support for project reviews
• Apply company quality assurance guidelines and procedures for project document management
• Prepare, organize and assist with contracts and sub-contract
• Offer meeting coordination support, such as scheduling/reserving conference rooms and equipment, reserving Adobe connect licenses, preparing handouts, action item tracking and follow up
• Provide graphics/presentation support such as preparing PowerPoint slides
• Maintain AMP mailbox and contact list
• Work closely with multiple Project Managers and project teams
• Assist with or prepare project invoices
• Initiates, plans, executes and maximizes the efficiency of project deliverables through assignment and serves as executive support to the Chief Executive Officer/General Secretary and Operations Officer.
• Assists as a liaison between administrative staff/project coordinators and Position, Engage, Mobilize (PEM) and the Senior Leadership Team (SLT).
• Coordinate routine tasks and special projects primarily through assignment.

Skills on Resume:

• Document Preparation and Editing (Hard Skills)
• File Management (Hard Skills)
• Insurance Management (Hard Skills)
• Project Documentation Support (Hard Skills)
• Quality Assurance (Hard Skills)
• Meeting Coordination (Soft Skills)
• Graphics and Presentation Support (Hard Skills)
• Executive Support (Soft Skills)

3. Administrative Project…