Accounting Clerk - Shea MS; revised

Accounting Clerk

Location :
Shea Middle School

10 months, 4 hours / day

Grade 13, $15.44 / hr

Non-Interim Position

Start Date : 7 / 8 / 2025

The job of Middle / Elementary School Accounting Clerk is to provide support to site activities with specific responsibility for an array of fiscal services for student body and school site activities; assisting the Administrative Assistant and Principal; and ensuring that fiscal practices are followed and disbursement of funds are within proper and legal guidelines.

This job reports to the site Principal

Collects funds and completes deposits from site events (e.g. ticket sales, yearbook purchases, club fundraisers, student class fees, field trips etc.) for the purpose of ensuring the accuracy and timely completion of transactions within established accounting practices.

Compiles financial information related to site assignment (e.g. gift and donations funds, student activity, auxiliary operations, and tax credit, etc.) for the purpose of providing required documentation and / or processing information.

Maintains financial records related to student activities and / or events (e.g. ticket sales, yearbooks, dances, fundraisers, club activities, student projects, etc.) for the purpose of ensuring completeness and availability of records and compliance with district policy and established regulatory guidelines.

Monitors financial procedures with individuals responsible for school site financial operations (e.g. student activities, fundraisers, Athletic Department, student clubs, etc.) for the purpose of providing services within established guidelines.

Orders all school wide inventory for gifts and donations, student activity,auxiliary operations and tax credit funds (e.g. yearbooks, sweat shirts, etc.) for the purpose of securing items to maintain inventory.

Performs general and program specific clerical functions (e.g. distributing purchase orders, scheduling, copying, faxing, etc.) for the purpose of supporting departmental activities.

Prepares written materials and financial information (e.g. account status by club, activity ticket revenue, student fees, gifts and grants, general funds, etc.) for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and / or administrative requirements.

Processes financial information (e.g. ticket cash boxes, tax credit / donations, check requisitions, etc.) for the purpose of updating and distributing information, authorizing for action and / or complying with established accounting practices.

Reconciles financial data related to student accounts for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.

Responds to inquiries of staff, students, parents and administration regarding student and site financial procedures for the purpose of providing information, direction and / or referral for addressing inquiry.

Provides fund balances monthly using iVisions for gifts and donations, student activity, auxiliary operations, and tax credit funds.

Participates in site admin team meetings, in-service training, workshops, etc. for the purpose of conveying and / or gathering information required to perform job functions.

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Minimum Qualifications

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include : operating standard office equipment; performing standard bookkeeping; preparing and maintaining accurate records; using pertinent software applications.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and / or ratios; read a variety of manuals, write documents following prescribed formats, and / or present information to others; and solve practical problems. Specific…