DHS MGMT FPS Secretary II Job Phoenix area,Arizona USA,Administrative/Clerical

Grey Street Consulting, LLC (Grey Street), a leading small business provider of operational support services to Federal civilian and defense agencies, is seeking to hire a Secretary II to support our prospective client within the Department of Homeland Security (DHS) / Management (MGMT) / Federal Protective Service (FPS). This position is to be performed onsite in Phoenix, AZ.

Essential Duties and Responsibilities

Performs a full range of standard and nonstandard administrative and secretarial duties in support of an office. Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested)
Provides administrative support for FPS Region 9 District Commanders (DC) performing a combination of various clerical and administrative duties requiring overall knowledge of FPS systems, policies and procedures.
Requires proficiency in Microsoft Window based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as scanners, printers and copiers. Requires accurate spelling, typing and attention to detail and shall have ability to compile and organize reports.
The contractor shall maintain the staff reception office area, greet visitors, and direct them to the appropriate FPS staff personnel. The contractor shall receive and respond to calls from customers, FPS personnel at all levels, and the general public regarding requests for information, building services, FPS services including Freedom of Information Act document gathering. Additionally, the contractor shall schedule appointments, make arrangements for interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by FPS management or staff.
Shall compose routine correspondence. Shall answer all phone calls and email correspondence in a timely manner. Any questions shall be answered in a professional manner and routed to the appropriate FPS personnel.
Shall manage each District Office calendar schedule and is responsible for oversight of up to three calendars including one (1) for the District Commander and two (2) for Area Commanders. Shall independently determine which matters to handle personally and which ones to refer to other FPS management and personnel. Responsible for maintaining personnel files and employee records.
Shall set up meetings and teleconferences to support the district, which requires the scheduling and set up of conference rooms and arranging and disseminating information regarding meeting and teleconferences. Shall prepare materials for meetings and record meeting minutes.
Shall design, organizes and maintain filing system.
Shall prepare information required for budget reports.
Shall organize the flow of administrative and clerical work to ensure an appropriate and proper communication of important information between District Commander and Regional Staff, Area Commanders and other FPS personnel.
Shall file documents and correspondence pertaining to time and attendance, personnel actions, reports, awards and other memorandums and various reoccurring work files, as required. Maintain and assists in timekeeping through systems such as GovTA and run reports as required for time and attendance. Run daily attendance reports and provide to management.
Shall maintain access to various databases in order to compile and provide information to government personnel.
Shall prepare correspondence documentation and mailing labels by copying data from one record to another and file records accordingly in support of the District and PSO program.
Shall receive, sort and distribute incoming mail; and shall prepare outgoing mail for delivery to include overnight express services and utilize on-line express mail service program.
Shall collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required to include auditing monthly vehicle operation reports.
Shall maintain the District's shared computer drive folders for completed Facility Security Assessments (FSA), access FSA databases for running reports, and Facility Security Committee memorandums. Hard copies and electronic files shall be maintained as directed. Shall provide assistance in support of the FSA program, to include prelease assessments, guard inspection reports, and data base maintenance as required
Shall maintain inventory equipment lists for FPS and other agency provided security equipment and/or security systems that are in place within federal facilities. Routine review and update of this information shall be performed monthly.
Shall assemble and disseminate routine District reports such as the Prohibited Items Report and FPS notification lists. These reports shall be updated and submitted at a frequency determined by on-site FPS personnel.
Shall track assigned 3155 case control numbers issued from the FPS Mega Center ensuring all reports have been completed and submitted. All reports shall be…


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