Facilities Ops Coordinator

Paradise Valley Community College (PVCC) is seeking a detail-oriented and collaborative Facilities Operations Coordinator to provide advanced administrative and operational support to the Facilities Operations department. This position is responsible for managing departmental purchase orders and requisitions, vendor research, and tracking of expenditures via purchase order and department procards, and department budget reconciliation. The coordinator oversees facility rentals and contracts, ensuring compliance with institutional policies and timelines.

In addition to administrative responsibilities, the coordinator supports routine facilities project management, including the planning and coordination of campus events. The ideal candidate will work closely with the facilities team, service providers, and the campus community.

Essential Functions

35% Coordinate and monitor services for the Facilities department including vendor collaboration, create and process purchase orders, tracking expenditures, and staff Procards. Monitors the department budget, develops and gathers budget reports for Director review. Assists with tracking District funded deferred maintenance, major maintenance, and emergency maintenance projects for the college; helps monitor and assign department work orders. Prepares and maintains confidential personnel and payroll records.

Manage campus facilities rentals including working with rental customers, contract development, and coordination of campus services for rentals.

30% Provides strong customer service and support for and interacts with faculty, community members, vendors, and college staff. Acts as first point of contact for the Facilities Department, receives and responds to inquiries and information requests related to maintenance, custodial, grounds, meeting room set ups, service requests, and referring requests to appropriate team. Manage scheduling of common services such as recycling, trash pick-up, pest control, elevator services, utilities, etc.

30% Provides administrative support to the department; maintains financial records/files; maintains master calendar by scheduling appointments, and meetings/events; provides office reception; manages multi line phone system; assists with the planning and implementation of various events/programs and services including inter-campus collaborations; supports the department by using technological skills and systems for financial, human resources, help desk, calendar, and productivity applications. Participates in department meetings and prepares agendas.

Experience working in a fast-paced, public environment while handling multiple tasks that require an attention to detail.

5% Performs other duties as assigned such as creating documentation, assisting employees with time tracking and payroll, as well as general office management.