Executive Assistant

Overview

This range is provided by Vaco by Highspring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$28.00/hr - $32.00/hr

Direct message the job poster from Vaco by Highspring

Vaco Phoenix is hiring an Executive Assistant in Phoenix. This is a full-time, onsite contract role supporting senior leadership in a fast-paced, professional environment. The position pays up to $32/hour and is ideal for a proactive, detail-oriented professional who excels at managing multiple priorities and keeping operations running smoothly.

• Support multiple executives and department team members; manage calendars and act as a key gatekeeper for time and priorities
• Take and transcribe dictation, including board meetings; prepare and distribute reports and meeting materials
• Screen calls, visitors, and mail; route information accurately and escalate urgent matters
• Manage multiple projects and deadlines while maintaining strict confidentiality
• Coordinate meetings, training sessions, and executive travel arrangements
• Process expense reports, invoices, and handle departmental supply needs

• 3-5 years of executive-level administrative or executive assistant experience
• Proficient in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

• Mid-Senior level

• Contract

• Administrative

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Phoenix, AZ