Payroll and Accounts Payable Administrator

Overview

JOB TITLE:

Payroll, HR & AP Administrator / Full Charge Bookkeeper

Reports to:

CFO

• Payroll Administration
  • Multi-state payroll administration (40-60 employees), processing and auditing using Evolution Software. We outsource payroll to Payroll Experts. Presence in less than 10 states.
  • Quarterly tax filings reconciliations (after the payroll company completes them)
  • Out-of-state worker tax structure setup for business license, with holdings, UI
  • Coordinate the Workers' Compensation Insurance plan; renewals; annual audits
• Accounts Payable
  • Full cycle AP coding/processing, check issuance, and internal audit to ensure proper backup documentation in subledgers (approximately 10 checks per week)
  • Benefits participant administration and bill reconciliation
  • Investigate and resolve discrepancies in all expense accounts under tight deadlines
  • Vendor relations and service contract renewals
  • Review and retain necessary source documentation for accounting and operational transactions; file documents in soft and hard copies
  • Review contracts for accounting adherence and ensure proper documentation is received and organized
  • Update, verify and validate business expense schedules (insurance, legal, leases, services, etc.)
  • Assist with the creation and changes of accounting policies and procedures related to AP / expense management
  • Manage Dun & Bradstreet credit report to maintain desirable ratings
  • Serve as backup for other accounting functions as needed
  • Assist with business insurance renewals (Crime/GL/E&O/D&O/EPL/P&C, etc.)
  • Track and maintain fixed assets activity, schedules, policy, and perform semi-annual physical inventory
• Human Resources Administration
  • Employee onboarding/offboarding administration
  • Employee record keeping (soft and hard copy)
  • Coordination and updates on benefit portals when employees become/lose eligibility and updates of annual Open Enrollment
• General Administration
  • Facilities administration (minimal) – office supplies maintenance, coordination with property manager for repairs
  • Coordinating employee events, meals and meetings
• Other accounting, administrative or business duties as assigned
• No supervision of personnel

• Associate degree in Accounting preferred or equivalent on-the-job experience
• Bachelor’s degree in Accounting a plus
• 7+ years of relevant and proven work experience in a corporate environment in a similar role
• Knowledge of Quick Books is a big plus;
  Knowledge of Evolution Payroll Software is a big plus
• Intermediate with MS Word, MS Outlook
• Intermediate/Advanced experience with Excel
• Strong analytical and judgment skills
• Effective communication with manager, peers, and business staff regarding work processes
• Ability to be firm and professional; strong follow-up with management, clients and vendors
• Strong attention to detail, high accuracy, organizational and time management skills
• Professional verbal, written communication and interpersonal skills with a customer service focus
• Ability to work with minimal upfront guidance and take ownership of work product and follow through; take initiative
• Ability to manage multiple projects simultaneously in a deadline-driven environment
• Ability to work in a fast-paced, entrepreneurial environment without frustration

Real Time Companies, LLC is the parent company to multiple entities, with Real Time Consulting as the current focus, specializing in providing experienced engineering services to several large aviation companies since 1997. Our engineering staff averages 20+ years of direct industry experience and we pride ourselves on the quality and performance of our staff.

Real Time Companies seeks an individual who thrives in a small entrepreneurial environment and is comfortable wearing multiple hats in a diverse role. You should be adept at handling multiple tasks simultaneously and be self-directed. You will learn and work in a collaborative, fast-paced business and will own areas such as Payroll, Accounts Payable, Human Resources Administration, and general office administration.

You will be a key team member relied upon heavily; the role is critical. If you enjoy managing many projects, are energetic, have high…