Ehs Bilingual Office Manager

Position Summary

The EHS Bilingual Office Manager oversees the day-to-day administrative operations of the Orientation Team, providing leadership and support to both English- and Spanish-speaking administrative staff. This role manages all safety orientation requests and coordinates the scheduling of English and Spanish orientation training classes. The position requires strong leadership, cross-cultural communication skills, and the ability to adapt administrative and training support to evolving site conditions and workforce needs.

• Manage day-to-day office functions, including scheduling, filing, and workflow organization.
• Serve as the key communication link between bilingual field staff, subcontractors, and English-speaking managers.
• Coordinate meetings for Orientation Manager, general contractors, and TSMC owners.
• Manage communication, including phone calls, emails, and correspondence.
• Oversee equipment and materials inventory, ordering, and distribution.
• Maintain office inventory and oversee office equipment.
• Uphold confidentiality and ensure compliance with company policies.
• Process monthly expenses in a timely manner.
• Support onboarding and orientation for BGI EHS admins.
• Demonstrate clear communication orally and in writing.
• Address administrative concerns and provide guidance to team members.
• Review and update Standard Operating Procedures for Visitor Badging and other tasks.
• Review third party employee timecards for correctness and approval.
• Maintain accurate documentation and records related to job functions.
• Collaborate with internal departments and external partners as necessary.
• Report unsafe conditions, equipment issues, or incidents to management promptly.
• Participate in required training sessions and safety briefings.
• Perform other duties as assigned to meet operational needs.

• High School Diploma required; associate or bachelor’s degree in business or construction management is a plus.
• 3+ years of office management experience (construction industry preferred).
• Fluent in English and Spanish (spoken and written).
• Strong attention to detail.
• Proficient with Microsoft Outlook, Word, Excel, and PowerPoint.
• Demonstrated ability to work independently and as part of a team.
• Ability to handle confidential information with discretion.
• Pay is DOE.

$28.00/hr - $30.00/hr

If you meet the qualifications, submit your resume, cover letter, and salary expectations via the ADP portal.

BGI is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.