SOESD - Administrative Assistant III

• Position Type:
  Secretarial/Clerical/ Administrative Assistant III
• Date Posted: 9/28/2026
• Location:
  
  Phoenix Office

The SOESD Long-Term Care, School Nursing, and Speech Departments are seeking a highly organized, detail-oriented Administrative Assistant to provide essential operational and administrative support. These programs serve students in Josephine and Jackson County. Speech and Language Pathologists, teachers, administrators, and nurses provide consultation and support to school districts and SOESD programs throughout the region. Reporting directly to the Coordinator, the Administrative Assistant manages scheduling, communications, purchasing, travel arrangements, and business operations;

coordinates hiring processes; maintains student data systems; and supports professional development events. This position serves as the central point of coordination for daily operations, ensuring efficient communication and seamless administrative processes across both programs. Successful candidates will demonstrate exceptional organizational skills, the ability to manage multiple priorities in a fast-paced environment, and a collaborative, service-oriented approach. Proficiency with Microsoft Office, Google Workspace, and Zoom is required.

Experience with Canva or other graphic design platforms is preferred. Experience in an educational setting is preferred.

Southern Oregon ESD is located in the Rogue Valley, the cultural and economic heart of southern Oregon, home to legendary snow-skiing, white-water rafting, kayaking, hiking, fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival.

To assist the program administrator in performing a full range of secretarial and specialized staff duties to support program and other operations requiring specific knowledge of agency programs, functions, policies, and procedures and may exercise technical and functional direction and guidance over clerical staff. Typical duties depend on specific assignments and may include assisting with budget preparation and monitoring; providing staff support to directors, coordinators, supervisors, and outside agencies;

and serving as a representative for the program as directed by the administrator.

Employees in this position are distinguished by the greater complexity of and breadth of office assignments requiring expertise in the full range of secretarial skills. Duties at this level are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. Assignments at this level require technical and detailed knowledge of program and agency functions and procedures.

• Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations.
• Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements.
• Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials.
• Performs receptionist functions such as…