Part-Time Administrative Assistant

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Part Time Phoenix, AZ, US

Salary Range: $20.00 To $23.00 Hourly

Part-Time Administrative Assistant

The Brightmont Academy is a group of accredited private schools offering one-to-one instruction for elementary, middle, and high school aged students. We also offer tutoring and skill-building to students. Founded in 1999, we have helped thousands of students experience success, and have 20 campuses in the states of Arizona, Colorado, Florida, Georgia, Illinois, Michigan, Minnesota, and Washington.

Our customized one-teacher-to-one-student approach provides an opportunity to meet each student’s learning style within an accredited curricula program making a real difference one student, one class at a time. Our instructors are trained to teach with a gradual release approach that allows them to meet students where they are and gently lead students to their fullest potential.

Students attend Brightmont Academy campuses for multiple reasons including; anxiety, learning challenges, attention deficits, emotional or health concerns, or other individual special needs. Our students look to our instructors for better learning strategies needed for school and career success.

We are looking for a master multi-tasker with exceptional communication skills and an upbeat attitude. Our Administrative Assistants are the first to welcome all visitors by providing polite and professional assistance via phone, mail, and e-mail. As a support to the Campus Director, they handle all daily office tasks, assist in schedule maintenance and attendance, and provide a helpful and positive presence on the campus.

Our successful Administrative Assistants are professional, polite, and attentive while also being efficient and accurate. They are always prepared and responsive to meet each daily challenge. A seasoned experience level with computers (particularly Google applications), general office tasks, and excellent verbal and written communication are a must. Most importantly, our Administrative Assistants have a genuine desire to meet the needs of others.

Receive incoming calls from prospective and current families helping accordingly, and communicate messages to Campus Director for prompt follow-up

Answer questions politely and professionally, by phone and in person, in a positive, friendly, and solution-oriented manner

Manage prospective families information and contract renewals

Support new students and new teachers on their first days on campus

Assist with student lunch supervision and monitor student activity in the lounge, homework, and other group areas throughout the day

Provide real-time scheduling support updating changes, notifying teachers, arranging for substitute teachers, and notifying parents student tardiness

Handle office tasks, such as attendance, generating progress reports, enrolling student courses, preparing enrollment folders, and reordering supplies

Support teachers with students course preparation and final records keeping

Coordinate special events and campus activities like the Graduation Ceremony

Build a campus culture by displaying student work, organizing campus activities, keeping common areas neat and clean, etc.

Be the point-of-contact for Maintenance, IT, and Registrar and other departments

Other duties may apply

Equivalent experience or Bachelor’s degree preferred

Regular and predictable attendance

Ability to work flexible schedule mornings through afternoons, Monday through Friday

Excellent computer skills, particularly in Google and Excel

Excellent communication skills both on the…