Registration Office Assistant

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• Position Type:
  Classified Support Staff/ REGISTRATION OFFICE ASSIST 12M

The Registration Office Assistant provides general clerical and operational support and assistance for school staff and students at small schools and support schools.

ESSENTIAL FUNCTIONS

• Maintains accurate records and filing systems in accordance with appropriate specified policies and procedures; updates files, student records (e.g., grades, attendance, discipline, program testing files) and other specialized records related. Maintains high levels of confidentiality.
• Performs a variety of general clerical duties (e.g., typing, answering phones, copying, scheduling meetings). Operates general office equipment (e.g., computer, copier).
• Provides information regarding programs and procedures to students, parents and public according to prescribed procedures.
• Greets visitors in a professional and friendly manner, answers telephones and transfer calls as deemed appropriate; assists students, parents, teachers, staff and visitors.
• Arranges hearing and vision testing and parent conferences for students.
• Orders students' transcripts from home schools.
• Creates correspondence, writes and responds to emails, processes data entry, types letters, memorandums, reports and other documents. Completes and submits district forms. Prepares and handles department mailings as needed.
• Reviews and edits materials for accuracy, completeness, and conformance to District policies and procedures.
• Maintains and purchases inventory and supplies. Prepares and handles requisitions, processes receipt of products and supplies; verifies budget codes for purchasing.
• Supports the relationship between the Phoenix Union High School District and the public by demonstrating courteous and professional behavior when interacting with students, parents, visitors, and school staff; maintains absolute confidentiality of work‑related issues, client records, and school information; follows Governing Board Policies; performs all other related duties as required or assigned.

The above essential functions are intended to represent only the key areas of responsibilities and not a comprehensive listing of all functions and duties performed by incumbents of this class.

REQUIRED QUALIFICATIONS

• High School diploma or GED equivalent; AND two years general clerical experience.

KNOWLEDGE,

SKILLS AND ABILITIES

REQUIRED

• Ability to create and maintain accurate records and compile reports.
• Ability to type with accuracy at a rate required to perform functions effectively.
• Ability to take dictation with accuracy at a rate required to perform functions effectively.
• Ability to operate office equipment, including computers and computer software.
• Ability to communicate effectively in English both verbally and in writing with students, parents and staff.
• Knowledge of related District and Program policies and procedures.
• Skill in understanding, explaining, and applying relevant rules, regulations, policies, and procedures.
• Skill in researching and compiling data for reports, presentations, and technical documents.
• Ability to follow verbal and written instructions and procedures.
• Ability to provide excellent customer experiences, including but not limited to interacting tactfully and courteously with the public.
• Commitment to create and sustain a thriving learning and working environment for students and staff.
• Ability to establish and maintain effective working relationships.
• Ability to use initiative within organizational policies, procedures and guidelines.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

• Work is performed in a standard office environment.

The Board is committed to a policy of nondiscrimination in relation to race, color, religion, sex, age, national origin, disability or sexual orientation, as well as gender identity, gender expression and immigration status. This policy will prevail in all matters concerning staff members, students, the public, educational programs and services, and individuals with whom the Board does business. Any person who believes he or she has been subjected to discrimination, harassment or retaliation on the basis of any protected reason…