Sr. Executive Assistant

Description We are looking for an experienced Sr. Executive Assistant to support senior leadership in Phoenix, Arizona within a chemicals manufacturing environment. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a fast-moving setting, exercises sound judgment, and can manage competing priorities with confidence and discretion. The role serves as a key partner to executives by improving coordination, protecting leadership time, and driving efficient execution across administrative, operational, and governance activities.

Responsibilities:

- Partner closely with senior leaders to coordinate priorities, anticipate needs, and keep daily operations moving smoothly.

- Oversee complex calendars, meeting schedules, and travel plans while adjusting quickly to changing business demands.

- Prepare executives for meetings and decisions by gathering information, organizing materials, and summarizing critical details.

- Process expense reports and support tracking for capital requests and related reporting across managed entities.

- Facilitate clear communication among leadership and cross-functional teams to ensure timely follow-through on important initiatives.

- Maintain confidentiality while handling sensitive matters, conducting research, and drafting summaries or correspondence as needed.

- Administer company-wide programs such as ticket allocations, special gifting activities, corporate vehicle records, and rental car coordination.

- Support fleet incident documentation and repair coordination, including claim follow-up and preparation of materials for legal review.

- Maintain corporate records, board documentation, and contract management files while coordinating with internal and external legal partners on contracts and intellectual property matters.

- Identify opportunities to streamline administrative and operational processes, while supporting special projects, notary responsibilities, insurance coordination, and other high-priority business needs. Requirements - Demonstrated experience providing executive-level administrative support in a senior or strategic assistant capacity.

- Strong background managing calendars, executive meetings, and detailed travel arrangements for busy leadership teams.

- Ability to prioritize shifting demands, make sound decisions independently, and maintain accuracy under tight timelines.

- Proven discretion in handling confidential business information and sensitive communications.

- Experience working across departments to coordinate tasks, track progress, and ensure accountability.

- Proficiency with expense reporting, document organization, and administrative systems used to support contracts or corporate records.

- Excellent written and verbal communication skills with a direct, detail-oriented, and concise approach.

- Notary experience or willingness to serve in a company notary capacity is preferred. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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