Administrative Aide, Procurement & Compliance - Aviation Department

In 2025, more than 52 million passengers traveled through Phoenix Sky Harbor International Airport (PHX), making it one of the busiest airports in the United States and a key hub in the nation's fifth-largest city. PHX is the largest of three airports in the Phoenix Airport System, which also includes Deer Valley and Goodyear airports, operated by the City of Phoenix Aviation Department (AVN).

Together, these airports generate an annual economic impact of over $44 billion.

The Aviation Department has a vacancy for an Administrative Aide position. This position is in the Procurement and Compliance Services (PCS) Division and will undertake a broad set of administrative tasks to support the functional areas of contract administration services, special services, and special projects. The Administrative Aide will provide professional-level administrative, operational and policy support to the C&S Division. Some work will include highly sensitive and/or confidential matters.

This position will require the use independent judgment, tact, and discretion for successful performance.

• Assists in the development of operational policies and procedures.
• Builds and sustains collaborative relationships with internal and external stakeholders including City executives. Professional diplomacy is a must.
• Identifies and demonstrates a continuous effort to improve division and administrative operations to increase efficiency, decrease turnaround times, and streamline work processes.
• Evaluates and responds to requests for information, meetings, and other materials in person, by telephone and in writing.
• Prioritizes and determines importance and appropriate action.
• Provides administrative support to contracting and procurement officers for bid openings, pre-offer meetings, and other solicitation activities including scheduling meetings, meeting room set-up, sending out notifications of meetings, and posting to the solicitation website.
• Provides administrative support to small business outreach events, business engagement meetings, and other division activities and events.
• Manages various workflow processes (e-CRF and Exigis), including maintaining tracking lists and databases.
• Tracks and maintains certificates of insurance for active contractors.
• Performs job duties in accordance with established policies and procedures.
• Processes various payment documents and enters into the City’s financial system, such as department purchase orders, payment control documents, and contract order releases.
• Drafts written correspondence, emails, and other types of documents to internal and external customers.
• Processes response guarantee deposits and refunds.
• Maintains physical and electronic filing systems.
• Reviews, proofreads, and formats documents.
• Creates documents and spreadsheets and keep detailed records.
• Conducts research and assists with special projects as assigned.

• Knowledge of procurement processes.
• Able to work in a fast-paced environment.
• Able to provide seamless customer service.
• Able to work independently and meet tight deadlines.
• Strong verbal and written communication skills.

Pay Range: $24.21 to $35.78 per hour.

Hiring Range: $24.21 to $32.46 per hour.

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

• Traditional pension with employer and employee contributions,  for more details:
  Pension Information.
• 401(a) and 457 plans with employer contributions.
• Choi…