Program Project Specialist

DEPT OF HEALTH SERVICES The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours.

We have positions that can fit any stage in your career; from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $300.00 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

Job Location:

Address: 150 N 18th Ave, Phoenix, AZ 85007 (On-site)

Salary: $44,000

Grade: 19

Under the general direction of the Vault Manager, this position is responsible for scanning sealed and non-sealed records; conducting quality assurance reviews of scanned records; performing birth-death matching and vital records updates; preparing and reviewing detailed usage reports; completing security paper closeout procedures; coordinating records retention activities; processing daily deposits; and performing end-of-day reconciliation of payment files. The incumbent is responsible for complying with all applicable statutes, rules, regulations, policies, and procedures.

• Analyzing reports received from the Centers for Disease Control and Prevention's (CDC) National Center for Health Statistics (NCHS), including following up with data providers to verify, validate, or correct reported data in a timely manner to maintain contract compliance.
• Creating and maintaining Excel spreadsheets to track administrative and operational activities.
• Proofreading new or revised policies, desk procedures, forms, and other written materials, and routing documents through the approval process.
• Updating electronic policy, procedure, and forms indexes.
• Revising and maintaining program website content.
• Providing accurate program information through the interpretation and application of Arizona Revised Statutes, Arizona Administrative Code provisions, policies, and procedures related to the Vital Records Program.
• Completing Social Security file uploads and downloads.
• Conducting administrative audits.
• Scanning sealed and non-sealed records.
• Assisting with special projects and performing other duties as assigned.
• Performing entry-level customer service activities in response to requests from the public, internal staff, and Bureau of Vital Records (BVR) partners.
• Other duties as assigned.

• Preparation and quality review of detailed usage reports for printed security paper. Scan non-sealed and sealed records into the EBRS Image Management Module (IMM).
• Assist with the review, research, and analysis of information contained in CDC National Center for Health Statistics (NCHS) data feedback reports by using electronic vital records systems to identify, verify, and resolve data discrepancies. Coordinate with data providers to verify, validate, and correct submitted data, ensuring accuracy, completeness, and compliance with established reporting requirements.
• Perform shared operational and administrative functions, including birth-death matching, updating vital records, no record searches, processing Social Security file uploads and downloads, conducting administrative audits, reconciling and closing out security paper, preparing daily fund deposits and end-of-day financial reconciliations, and proofreading policies,…