Executive Assistant

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Full Time Clerical Phoenix - Maricopa County, Phoenix, AZ, US

Salary Range: $69,000.00 To $85,000.00 Annually

Adobe Population Health (APH) is a women-owned health solutions company founded in 2018 with a mission of positively impacting the lives we touch
. Headquartered in Phoenix, AZ, with satellite locations across multiple states, APH fosters a culture rooted in inclusivity, human kindness, and high-quality care.

Inc. 5000 as one of America's Fastest-Growing Private Companies and honored for a fifth consecutive year as Best Place to Work" by the Phoenix Business Journal
, APH continues to expand its reach and impact.

APH partners with health plans, providers, hospitals, and families to deliver tailored programs including case management, in-home and in-clinic wellness assessments, preventative care, transitional care, and social services. As one of the nation’s few fully integrated healthcare organizations, APH delivers comprehensive, coordinated medical and social support through a wide range of specialized service lines.

With continued growth on the horizon, APH is seeking mission-driven individuals who are passionate about improving health outcomes and supporting those in need.

The Executive Assistant provides high-level administrative and operational support to the Executive Chair, Chief Executive Officer, and other members of the C-suite to help advance organizational priorities. This position serves as a trusted liaison, manages complex schedules and executive communications, coordinates leadership meetings, travel, events, and special projects, and supports efficient office operations. The role requires exceptional judgment, discretion, initiative, organization, and the ability to anticipate needs, strengthen cross-functional coordination, and ensure executive priorities are executed effectively.

This is a full-time, salaried position reporting to our Phoenix Corporate Office conveniently located off of the 51 (16th Street and Glendale Avenue).

• Provide high-level executive and administrative support to the Executive Chair, Chief Executive Officer, and other members of the C-suite.
• Manage complex executive calendars, coordinate meetings, prioritize scheduling requests, and proactively resolve conflicts.
• Serve as a key liaison between executive leadership, internal departments, external business partners, clients, and stakeholders.
• Prepare, review, and distribute executive correspondence, presentations, reports, agendas, and other business documents.
• Handle sensitive and confidential information with the highest level of professionalism, integrity, and discretion.
• Anticipate executive needs, exercise independent judgment, and proactively identify opportunities to improve efficiency and effectiveness.
• Coordinate executive leadership, board, senior management, and strategic planning meetings, including scheduling, logistics, agendas, and meeting materials.
• Attend designated meetings to document discussions, key decisions, action items, responsible parties, and follow-up deadlines.
• Facilitate communication and follow-up across departments to support timely completion of executive priorities and organizational initiatives.
• Collaborate with executive leadership to coordinate strategic planning sessions, operational reviews, and other company wide leadership activities.
• Assist with collecting, organizing, and distributing information and reports necessary for executive-level discussions and decision-making.
• Lead the planning, coordination, and execution of company wide events, executive meetings, leadership retreats, employee recognition activities, and client or partner visits.
• Oversee event logistics, including venue selection, catering, accommodations, transportation, vendor coordination, and attendee communications.
• Coordinate executive and employee business travel in accordance with company travel policies and established procedures.
• Manage relationships with hotels, event venues, transportation providers, and other external vendors.
• Assist with event budgeting, expense tracking, contract coordination, and cost-saving opportunities.
• Oversee day-to-day administrative operations at the Phoenix corporate headquarters to support an organized, professional, and efficient workplace.
• Provide mentorship and functional…