Executive Administrative Support Specialist

Job Profile:

Administrative Support Specialist 1

Job Family:

Administrative Support Time Type:

Full time Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Associate's degree and one (1) year of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile

Summary:

Provides routine administrative and programmatic support to leadership .

Job Description:

Coordinates multiple tasks simultaneously and autonomously which includes business affairs, personnel matters, managing budgets and proactively managing a wide range of projects and initiatives. Performs complex administrative duties of a responsible, sensitive and confidential nature requiring considerable independence of action in support of the the General Manager at Arizona PBS.Position Salary Range:$55,000 - $70,000 per year; DOE Essential Duties:

Manages multiple high-priority activities requiring considerable coordination and follow through to meet requirements.

Coordinates the executive's involvement in university events to insure effective interaction with University staff, senior executives, leadership teams and their constituents both internal and external to Arizona State University.

Provides administrative support to executive; maintains executive's calendar; coordinates and arranges travel; compiles, prepares, and maintains background material related to meetings, events and travel; coordinates and tracks follow-up; maintains files.

Manages and controls expenditures within unit budgets; determines funding source to charge; analyzes financial feasibility of and approves new programs or plans and funding sources; prepares special and operating budgets.

Works with the executive on departmental or divisional administrative matters, or on decisions affecting interdepartmental relationships.

Analyzes administrative and operational functions; reviews policies and procedures systems for efficiency; implements appropriate changes and system improvements.

As directed, appropriately responds to management and public requests for information and resolves politically sensitive issues.

Reviews and approves operational documents for completeness and compliance with established University practices and policies.

Generates reports from informational systems and other databases.

May supervise and coordinate the activities of subordinates.

Independently composes correspondence on a variety of subjects requiring judgment, originality and knowledge of issues involved.

Represents the department/unit, university, college or executive at meetings; serves as department/unit, college or school liaison to various university departments and organizations.

Provides word processing, transcription of dictation, and processing of correspondence and e-mail.

Coordinates or assists in coordinating events, including arranging equipment and catering, sending invitations and managing RSVPs.Desired

Qualifications:

Knowledge of administrative principles and practices.

Knowledge of handling confidential, proprietary and privileged documents and information.

Knowledge of University policies and procedures.

Knowledge of accounting and budgeting procedures and techniques.

Knowledge of supervisory practices and principles.

Skill in planning, analyzing and coordinating activities and establishing priorities.

Skill in clear and effective communication.

Skill in dealing with a wide range of topics, including confidential and sensitive information.

Skill in tact and diplomacy and in maintaining effective working relationships.

Skill in problem solving and decision making; evidence of organizational skills and…