Executive Assistant Phoenix

Willmeng’s reputation as one of Arizona’s most reliable and quality general contracting firms is a direct result of our team and our commitment to hiring only the best.

Arizona-based Willmeng Construction is a 100-percent employee-owned general contractor that has been dedicated to helping our people build their “Genuine Place of Purpose” since 1977. We prioritize our exceptional company culture, which has us ranked in the Top 5 of the Phoenix Business Journal’s Best Places to Work for more than a decade and made us the only Arizona construction firm on the Inc.

Best Workplaces list for three consecutive years. We have earned multiple appearances on AZ Big Media’s Most Admired Companies list, and ranked No. 1 for Healthiest Employers for two consecutive years.

Our people and our culture have also created an atmosphere that encourages going above and beyond for our clients and our community. Our team’s dedication to its craft has earned us NAIOP (CREDA) Arizona General Contractor of the Year six times, while at the same time donating more than $1 million annually to community organizations.

Our strategic vision focuses on supporting prelease transactions, competitively bidding projects of all sizes, and fostering our altruistic service culture by recruiting highly talented individuals of great character who want to make a genuine impact on our communities.

The Executive Assistant serves as a strategic partner to executive leadership by creating efficiencies, managing priorities, and enabling leaders to operate effectively in a fast-paced, high-growth environment.

This role goes beyond traditional administrative support and requires strong executive presence, sound judgment, technical proficiency, and the ability to proactively manage complex schedules, communications, travel, and follow-through. The Executive Assistant will support multiple senior leaders and help drive operational effectiveness across the Energy Business Development Group.

• Own and proactively manage executive calendars and scheduling priorities.
• Coordinate internal standing meetings, one-on-ones, leadership meetings, and impromptu scheduling changes.
• Manage external client meetings and executive availability.
• Prioritize competing requests and protect executive focus time.
• Coordinate membership engagements and industry involvement including NAIOP, SIOR, AZ Forward, and related organizations.

• Coordinate complex executive travel arrangements including flights, hotels, transportation, dining reservations, and detailed itineraries.
• Manage conference registrations and executive participation logistics.
• Coordinate client dinners, networking events, and industry engagements.
• Anticipate travel disruptions and proactively resolve scheduling conflicts.

• Prepare agendas, meeting materials, and executive briefing documents.
• Administer Bloom Growth meeting workflows, notes, and follow-up tracking.
• Draft and manage executive correspondence, scheduling communications, and stakeholder follow-ups.
• Track action items and proactively drive accountability and completion.
• Prioritize incoming requests and communications based on urgency and business impact.

• Assist with expense reports, invoices, and executive administrative workflows.
• Conduct research, prepare briefing materials, and support special projects.
• Organize and maintain confidential documents, files, and communications.
• Serve as a trusted operational partner for executive leadership.

• Anticipate leadership needs before they arise.
• Identify operational gaps and proactively recommend solutions.
• Help…