Entry Level Office Assistant

Compensation: $19/hr.

Employment Type:

Part-Time (Approximately 6 hours per day - Flexible Schedule)

Experience Level: Entry Level

Our Company is a growing staffing and recruitment firm seeking a dependable and organized Entry-Level Office Assistant to support our daily administrative and recruitment operations. This is an excellent opportunity for students, recent graduates, or individuals looking to gain valuable office experience in a professional recruiting environment. Students pursuing degrees in Business, Human Resources, Computer Science, or related fields are strongly encouraged to apply.

• Respond promptly and professionally to candidate and client emails, inquiries, and follow-up communications.

• Answer incoming phone calls with a courteous and professional attitude while directing calls appropriately.

• Assist with scheduling interviews, updating candidate records, and supporting the recruitment team with daily administrative tasks.

• Perform general office and clerical duties, including filing, data entry, document preparation, and record maintenance.

• Prepare and organize recruitment documents, onboarding paperwork, and other administrative materials.

• Maintain accurate records and assist with database updates using company software and office applications.

• Support the team with additional administrative duties as assigned to ensure smooth daily operations.

• Strong computer skills with the ability to quickly learn new software and office systems.

• Excellent verbal and written communication skills with a professional phone manner.

• Strong customer service mindset and the ability to interact positively with candidates and clients.

• Exceptional attention to detail and strong organizational skills.

• Reliable attendance, punctuality, and a positive work ethic.

• Ability to manage multiple tasks efficiently while meeting deadlines.

• Flexible, adaptable, and able to adjust to changing priorities in a fast-paced recruitment environment.

• A willingness to learn and contribute as part of a collaborative team.

• Previous experience in an administrative, office support, customer service, or receptionist role is an asset.

• Experience with applicant tracking systems (ATS), Microsoft Office, or CRM software is a plus.

• Familiarity with data entry and general office procedures is preferred.

• Strong overall computer proficiency and the ability to work efficiently with digital tools.