Records Management Clerk - On Site or off Site

Full-time Phoenix, Arizona On-site $27 - $32/hr

An organized business runs on reliable information. At Letts Industries Inc, our Records Management Clerk is essential to keeping our operations compliant, efficient, and accessible. In this role, you will manage both our physical and digital filing systems, ensuring documents are accurately catalogued, securely stored, and easily retrievable for team members across the company.

This is a great opportunity for a detail-oriented professional who takes pride in creating order, safeguarding sensitive information, and helping modernize our recordkeeping processes.

Success in this role means maintaining a seamless, highly reliable document control system. Day-to-day, you will process incoming files, respond to department request tickets, update databases, and keep physical archive areas organized.

Over time, you will become the go-to expert on our retention policies and filing systems. You will help ensure total audit readiness, lead routine archiving cycles, and play a direct role in our transition toward expanded digital document management.

• Document Processing: Receive, classify, index, and store physical and electronic records promptly and accurately.
• Retrieval & Distribution: Pull and deliver requested files to authorized personnel while tracking check-outs and returns.
• System Maintenance: Update database records, clean up duplicate entries, and audit files regularly to ensure accuracy.
• Retention & Disposal: Follow company retention schedules to archive old records or manage secure document destruction.
• Confidentiality: Protect sensitive business, employee, and customer information by following strict access protocols.
• Digital Modernization: Assist with scanning physical documents and organizing electronic files within our document management software.

• High school diploma or equivalent.
• Proven experience working in records management, file administration, or a structured administrative role.
• Comfortable using basic database software and Microsoft Office Suite (Outlook, Word, Excel).
• Strong organizational habits and high attention to detail.
• Ability to maintain strict confidentiality and exercise good judgment with sensitive files.
• Effective verbal and written communication skills.
• Ability to lift standard file boxes (up to 30 lbs) and navigate physical archive storage areas.

• Experience using Electronic Document Management Systems (EDMS).
• Prior experience working in manufacturing, industrial, or corporate office environments.
• Certification in records management or document control.

This is a full-time position offering a competitive hourly rate and a complete benefits package.

• Pay Range: $27.00 – $32.00 per hour, based on experience.
• Comprehensive healthcare options (medical, dental, and vision).
• Paid time off and holiday pay.
• A stable, supportive team culture with ongoing skill development.