Sr. Executive Assistant

Sr. Executive Assistant

We are looking for an experienced Sr. Executive Assistant to support senior leadership in Phoenix, Arizona within a chemicals manufacturing environment. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a fast-moving setting, exercises sound judgment, and can manage competing priorities with confidence and discretion. The role serves as a key partner to executives by improving coordination, protecting leadership time, and driving efficient execution across administrative, operational, and governance activities.

Responsibilities:

• Partner closely with senior leaders to coordinate priorities, anticipate needs, and keep daily operations moving smoothly.
• Oversee complex calendars, meeting schedules, and travel plans while adjusting quickly to changing business demands.
• Prepare executives for meetings and decisions by gathering information, organizing materials, and summarizing critical details.
• Process expense reports and support tracking for capital requests and related reporting across managed entities.
• Facilitate clear communication among leadership and cross-functional teams to ensure timely follow-through on important initiatives.
• Maintain confidentiality while handling sensitive matters, conducting research, and drafting summaries or correspondence as needed.
• Administer company-wide programs such as ticket allocations, special gifting activities, corporate vehicle records, and rental car coordination.
• Support fleet incident documentation and repair coordination, including claim follow-up and preparation of materials for legal review.
• Maintain corporate records, board documentation, and contract management files while coordinating with internal and external legal partners on contracts and intellectual property matters.
• Identify opportunities to streamline administrative and operational processes, while supporting special projects, notary responsibilities, insurance coordination, and other high-priority business needs.