Executive Administrative Support Specialist

## Executive Administrative Support Specialist Apply:
Campus:
Downtown Phoenix:
Full time:
Posted 4 Days Ago:
End Date:
October 31, 2026 (12 days left to apply):
JR128305
** Job Profile:
** Administrative Support Specialist 1
** Job Family:
** Administrative Support
** Time Type:
** Full time
** Apply before 11:59 PM Arizona time the day before the posted End Date.
***
* Minimum Qualifications:

** Associate's degree and one (1) year of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile

Summary:

Provides routine administrative and programmatic support to leadership .
*
* Job Description:

** Coordinates multiple tasks simultaneously and autonomously which includes business affairs, personnel matters, managing budgets and proactively managing a wide range of projects and initiatives. Performs complex administrative duties of a responsible, sensitive and confidential nature requiring considerable independence of action in support of the the General Manager at Arizona PBS.  
** Position Salary Range:*** $55,000 - $70,000 per year; DOE  
** Essential Duties:
*** Manages multiple high-priority activities requiring considerable coordination and follow through to meet requirements.
* Coordinates the executive's involvement in university events to insure effective interaction with University staff, senior executives, leadership teams and their constituents both internal and external to Arizona State University.
* Provides administrative support to executive; maintains executive's calendar; coordinates and arranges travel; compiles, prepares, and maintains background material related to meetings, events and travel; coordinates and tracks follow-up; maintains files.
* Manages and controls expenditures within unit budgets; determines funding source to charge; analyzes financial feasibility of and approves new programs or plans and funding sources; prepares special and operating budgets.
* Works with the executive on departmental or divisional administrative matters, or on decisions affecting interdepartmental relationships.
* Analyzes administrative and operational functions; reviews policies and procedures systems for efficiency; implements appropriate changes and system improvements.
* As directed, appropriately responds to management and public requests for information and resolves politically sensitive issues.
* Reviews and approves operational documents for completeness and compliance with established University practices and policies.
* Generates reports from informational systems and other databases.
* May supervise and coordinate the activities of subordinates.
* Independently composes correspondence on a variety of subjects requiring judgment, originality and knowledge of issues involved.
* Represents the department/unit, university, college or executive at meetings; serves as department/unit, college or school liaison to various university departments and organizations.
* Provides word processing, transcription of dictation, and processing of correspondence and e-mail.
* Coordinates or assists in coordinating events, including arranging equipment and catering, sending invitations and managing RSVPs.  
** Desired

Qualifications:

*** Knowledge of administrative principles and practices.
* Knowledge of handling confidential, proprietary and privileged documents and information.
* Knowledge of University policies and procedures.
* Knowledge of accounting and budgeting procedures and techniques.
* Knowledge of supervisory practices and principles.
* Skill in planning, analyzing and coordinating activities and establishing priorities.
* Skill in clear and effective communication.
* Skill in dealing with a wide range of topics, including confidential and sensitive information.
* Skill in tact and diplomacy and in maintaining effective working relationships.
* Skill in problem solving and decision making; evidence of organizational skills and flexibility; problem solving and proactively anticipating requirements and potential problems.
* Ability to manage multiple high-priority activities requiring considerable coordination and follow through to meet requirements.
* Ability to maintain an executive presence, maturity and use sound judgment.  
** Working Environment:
*** Requires ability to use phone and electronic equipment
* Activities are performed in an environmentally controlled office setting subject to extended periods of…