Senior Administrative Assistant

Primary City/State:

Phoenix, Arizona

Department Name:

Anesthesia

Work Shift:

Day

Job Category:

Administrative Services

The future is full of possibilities. At Banner Health, we're excited about what the future holds for health care. That's why we're changing the industry to make the experience the best it can be. Our team has come together with the common goal:
Make health care easier, so life can be better. The future of health care starts here. If you're ready to change lives, we want to hear from you!

As a Senior Admin Assistant you will be responsible for providing support to the department chair and department leadership of Anesthesiology.

The ideal candidate demonstrates exceptional judgment, professionalism, and discretion while supporting executive operations, managing calendars, coordinating meetings, and anticipating organizational needs before they arise. They should possess strong communication skills, the ability to build relationships across all levels of the organization, and the confidence to navigate interactions with senior leaders, physicians, and frontline caregivers.

Success in this role requires adaptability, critical thinking, attention to detail, and the ability to manage multiple competing priorities while maintaining composure under pressure.

Location
: BUMG 1441 N 12th Street

Schedule
:
Monday – Friday 730am-4:00PM

Banner University Medical Group is our nonprofit faculty practice plan associated with the University of Arizona Colleges of Medicine in Phoenix and Tucson. Our 1,100-plus clinicians provide primary and specialty care to patients at highly ranked Banner - University Medical Centers and dozens of clinics while providing mentorship to more than 1,200 residents and fellows. Our practice values and encourages the three-part mission of academic medicine: research, education and excellent patient care.

This position supports senior leadership team members by providing clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis.

• 1. Handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which often can not be brought to the attention of the executive. This includes summarizing the content of incoming materials, specially gathered information, or meetings to assist their supervisor; coordinating the new information with background office sources; and drawing attention to important aspects or conflict.
• 2. Interprets request and helps implement action, as well as decides whether the executive should be notified of important or emergency matters, as needed. In the absence of their supervisor, ensures that requests for action or information are relayed to the appropriate staff member.
• 3. Coordinates, handles, and/or completes recurring projects or one-time projects, as directed by supervisor.
• 4. Screens telephone calls and visitors, ascertaining who can be redirected to subordinate management. Provides information to callers, including key internal or external sources, which requires comprehensive knowledge of organization policies, practices and operations.
• 5. Maintains supervisor's calendar, regularly arranging meetings, conferences, and appointments without clearance. Arranges hotel and travel accommodations for frequent, extended trips.
• 6. Prepares special or one time reports, presentation materials, summaries, or replies to inquiries, selecting relevant information from a variety of sources. May assist in the research, analysis and interpretation of data under the direction of management.
• 7. Performs a broad range of administrative support details on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost impacts on organizational outcomes.
• 8. May hire, train, conduct performance reviews, and direct the workflow for the department staff. This includes completing projects by assigning work to clerical staff and following-up on results.
• 9. This position primarily focuses on the operations of the office of the senior leaders. Responsibilities extend across organizational lines, requiring extensive interaction and involvement throughout the system/facility, as well as the community. This position routinely interacts with senior leaders, board members, physicians, patients, board members, employees, the media, as well as business and community leaders.