Senior Administrative Assistant

TRUST - TEAM - GRIT - GROWTH

Arizona's Premier Electrical and Low Voltage Contractor

At Kearney Electric, we're not just building projects; we're building careers!

As a leading Electrical and Communications contractor in Arizona, we offer a dynamic and rewarding work environment that fosters Growth, Innovation, and a Strong Sense of Community.

Powering Professional Growth and Success with:

• Competitive Compensation and Benefits
• Career Development Opportunities
• Innovative and Collaborative Work Environment
• Strong Commitment to Safety
• Community Involvement
• Work-Life Balance
• A Culture of Respect and Inclusion

Job Title:

Senior Administrative Assistant

Department:
People & Culture

FLSA Status:
Non-Exempt

Reports to:

Director of People & Culture

Salary:
Commensurate with experience & Benefits

The Senior Administrative Assistant is a key operational support position responsible for coordinating daily administrative activities that help keep Kearney Electric's field operations running efficiently. This position supports dispatch and manpower coordination, employee timecards, project site badging and access requirements, field communications, administrative tracking, and other field employees needs while working closely with People & Culture, Project Managers, Directors, and field leadership.

The Senior Administrative Assistant serves as a dependable point of coordination in a fast-paced environment where priorities can change quickly and accurate follow-through is essential while maintaining adherence to Kearney Electric's Pathways to Excellence mission and core values of Trust, Team, Grit, and Growth.

• Coordinate daily dispatch and field employee assignments based on direction and staffing needs, ensuring employees receive accurate jobsite, reporting, and assignment information.
• Assist with manpower coordination by communicating with Project Managers, Directors, field leadership, and People & Culture regarding staffing needs, changes, shortages, and priorities.
• Respond quickly and professionally to assignment changes, call-offs, jobsite changes, and other time-sensitive field coordination needs.
• Support employee timecard administration by reviewing submitted information for completeness, following up on missing or inaccurate time, and coordinating corrections with employees and supervisors before payroll deadlines.
• Coordinate project-specific badging, site access, orientation, credentialing, and related administrative requirements; track status and follow through to help ensure employees are ready for assigned work.
• Maintain accurate administrative trackers, schedules, employee assignment information, project access records, and other operational documentation.
• Communicate professionally with field employees, supervisors, Project Managers, Directors, customers, and other internal and external contacts.
• Assist with onboarding and field-related administrative activities as assigned, including coordination of information employees need before reporting to projects.
• Prepare, organize, and maintain documents, spreadsheets, reports, correspondence, and other administrative materials.
• Monitor open items and deadlines and proactively follow up with the appropriate individuals to ensure tasks are completed.
• Handle confidential employee and company information with discretion and professionalism.
• Identify recurring administrative or coordination issues and recommend practical process improvements that strengthen accuracy, communication, and follow-through.
• Provide administrative support for special projects and changing operational priorities as assigned by the Director of People & Culture.
• Perform other duties as assigned.

• Strong administrative, organizational, and follow-through…